Executive Assistant

We are M&G Global Services Private Limited (formerly known as 10FA India Private Limited, and prior to that Prudential Global Services Private Limited). We are a fully owned subsidiary of the M&G plc group of companies, operating as a Global Capability Centre providing a range of value adding services to the Group since 2003. At M&G our purpose is to give everyone real confidence to put their money to work. As an international savings and investments business with roots stretching back more than 170 years, we offer a range of financial products and services through Asset Management, Life and Wealth. All three operating segments work together to deliver attractive financial outcomes for our clients, and superior shareholder returns.

M&G Global Services has rapidly transformed itself into a powerhouse of capability that is playing an important role in M&G plc’s ambition to be the best loved and most successful savings and investments company in the world.

Our diversified service offerings extending from Digital Services (Digital Engineering, AI, Advanced Analytics, RPA, and BI & Insights), Business Transformation, Management Consulting & Strategy, Finance, Actuarial, Quants, Research, Information Technology, Customer Service, Risk & Compliance and Audit provide our people with exciting career growth opportunities. Through our behaviours of telling it like it is, owning it now, and moving it forward together with care and integrity; we are creating an exceptional place to work for exceptional talent.

Executive Assistant to Finance Leadership Team. This includes but not limited to

Scope of Role
- Calendar Management & Inter-office coordination for day to day Office Management
- Preparation of claims/reimbursements
- Travel Arrangement
- Organising events
- Visitor Management
- Collating Minutes of meeting

Accountability/Responsibilities
- Setting up Meetings, Tele-cons, Video Conferences and Interviews
- To adhere to stipulated timelines, ensure that Meetings, etc., are conducted in a smooth manner.
- To ensure that the supervisor’s skip Meetings,1:1 with direct reports are scheduled on a regular and timely basis
- Accurate & timely preparation of claims
- Co-ordinate for booking & Issue of tickets, hotels
- Co-ordinate for issuance of forex and travel insurance.
- Manage visitors agenda
- Prepare meeting agendas, and take minutes during meetings
- Be a part of the ELT meetings - take minutes, follow up on open actions with respective teams

Competence / Knowledge / Skills required
- Experience required 10+ years
- Requires strong computer skills - advance knowledge of Microsoft office packages
- Excellent communication skills: both written and verbal
- Good organisational and administrative skills
- Ability to work successfully in sensitive areas with highly confidential information.
- High level of initiative and multi-tasking.
- Ability to work well with all levels of internal management and staff, as well as outside clients and vendors on various issues.
- Good Time Management and should be Organised.
- Ability to use judgement to prioritise and organise own work and establish effective procedures and systems.
- Demonstrate ethical behaviour and high degree of discretion and integrity in handling confidential and sensitive information

We have a diverse workforce and an inclusive culture at M&G Global Services, regardless of gender, ethnicity, age, sexual orientation, nationality, disability or long term condition, we are looking to attract, promote and retain exceptional people. We also welcome those who take part in military service and those returning from career breaks.