Executive Assistant

15 hours ago

Mumbai Maharashtra, India DreamsAI Innovation Pvt. Ltd. Full time

We are seeking a dynamic and experienced Executive Assistant, you will provide high-level administrative support to executives and senior management within the organization. You will be responsible for managing schedules, coordinating meetings, handling confidential information, and assisting in various tasks to ensure the smooth functioning of the executive's office.

**Responsibilities**:
**Calendar Management**:

- Coordinate and manage the executive's calendar, scheduling appointments, meetings, and travel arrangements.
- Anticipate and resolve scheduling conflicts to ensure optimal use of the executive's time.

**Communication**:

- Act as a primary point of contact between the executive and internal/external stakeholders.
- Draft and prepare correspondence, reports, and presentations as needed.

**Travel Coordination**:

- Arrange travel itineraries, accommodations, and transportation for the executive.
- Ensure travel plans align with the executive's schedule and preferences.

**Meeting Coordination**:

- Coordinate and organize meetings, including preparing agendas, distributing materials, and recording minutes.
- Follow up on action items and deadlines resulting from meetings.

**Document Management**:

- Organize and maintain electronic and physical files, ensuring efficient retrieval of information.
- Assist in document preparation, editing, and formatting.

**Task Prioritization**:

- Prioritize and manage multiple tasks simultaneously to meet deadlines.
- Identify and address urgent matters promptly.

**Confidentiality**:

- Handle sensitive information with discretion and maintain a high level of confidentiality.

**Special Projects**:

- Assist with special projects and initiatives as directed by the executive.
- Conduct research and compile information as needed.

**Relationship Management**:

- Build and maintain positive relationships with key stakeholders, both internal and external.

**Expense Management**:

- Process and track expenses, ensuring accurate and timely reimbursement.

**Qualifications**:

- Bachelor's degree preferred.
- Proven experience as an executive assistant or in a similar role.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal abilities.
- Proficient in office software (Microsoft Office, Google Workspace).
- Ability to handle confidential information with integrity.
- Flexibility and adaptability to handle changing priorities.

**Salary**: ₹40,000.00 - ₹65,000.00 per month

**Education**:

- Bachelor's (preferred)

**Experience**:

- Personal Assistant: 3 years (required)

Ability to Commute:

- Mumbai, Maharashtra (required)

Work Location: In person

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