Event Coordinator

Position: Event coordinator

Location: Dombivali

Experience: 6 months - 1 year

**Role Overview**:
As an **Event Coordinator**, you will be responsible for planning, organizing, and executing events such as conferences, weddings, corporate functions, and parties. You will collaborate with clients, vendors, and internal teams to ensure every event runs smoothly and meets the client’s expectations. This role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple tasks under tight deadlines.

**Key Responsibilities**:

- **Event Planning**:

- Collaborate with clients to determine their event requirements, including budget, guest list, theme, and goals.
- Develop detailed event plans, including timelines, checklists, and event schedules.
- Research and suggest suitable venues, vendors, and suppliers based on the event type and client preferences.
- **Vendor Coordination**:

- Identify, negotiate, and coordinate with vendors such as caterers, decorators, audio-visual teams, and transportation services.
- Ensure that vendors deliver their services as promised, on time, and within budget.
- Obtain and review vendor contracts, ensuring all terms and conditions meet the client’s expectations.
- **Event Logistics**:

- Oversee event logistics, including venue setup, seating arrangements, stage design, technical support, and equipment management.
- Coordinate on-site staff, ensuring they are briefed and understand their roles for the event.
- Ensure the timely delivery of supplies, equipment, and décor for the event.
- **Budget Management**:

- Develop and manage event budgets, tracking all expenses to ensure the event remains within the allocated financial plan.
- Provide clients with cost estimates and ensure transparency regarding all expenditures.
- Identify cost-saving opportunities without compromising event quality.
- **Client Communication**:

- Serve as the primary point of contact for clients, keeping them updated on event progress and addressing their concerns.
- Offer advice and suggestions to clients to enhance the event’s success and meet their vision.
- Conduct post-event follow-up with clients to gather feedback and ensure satisfaction.
- **Event Promotion**:

- Collaborate with marketing and communications teams to promote public events, ensuring effective audience engagement.
- Manage registration and attendee lists, coordinating ticket sales and RSVPs for public or corporate events.
- **On-site Event Management**:

- Supervise event setup, ensuring all elements are in place and meet client specifications.
- Troubleshoot any on-site issues and resolve them efficiently to minimize disruptions.
- Coordinate with staff and vendors to ensure the event runs smoothly from start to finish.
- **Post-Event Evaluation**:

- Conduct post-event evaluations to assess the event’s success and gather feedback from clients, vendors, and attendees.
- Compile event reports, including expenses, attendee feedback, and recommendations for future improvements.

**Qualifications**:

- Bachelor’s degree in Event Management, Hospitality, or a related field.
- 2+ years of experience in event coordination or planning.
- Experience with various event management software and tools.

**Skills**:

- Strong organizational and time-management abilities.
- Excellent interpersonal and communication skills.
- Ability to work under pressure and manage multiple tasks simultaneously.
- Creative problem-solving and conflict resolution skills.
- Attention to detail and a strong sense of aesthetics.

Pay: ₹12,000.00 - ₹20,000.00 per month

**Experience**:

- Events management: 1 year (preferred)

Work Location: In person