Event Production Coordinator

2 days ago

Baner Pune Maharashtra, India Mayka blessing event private limited Full time

**Job Title**: Event Coordinator
**Company**: Mayka Blessing Events Pvt. Ltd.
**Location**: Baner, Pune

**Job Type**: Full-time
**Experience**: 1-3 years preferred in the events or hospitality industry
**Department**: Production / Client Servicing / Operations

**Job Summary**

**Key Responsibilities**1. **Client Coordination & Communication**
- Schedule and attend client meetings to understand requirements and expectations.
- Build strong relationships with clients through professional communication and timely follow-ups.
- Assist in event concept presentations and pre-event discussions.

2. **Venue & Vendor Coordination**
- Conduct site visits (recce) for venue finalization and feasibility checks.
- Coordinate with venue management, decorators, caterers, AV teams, etc.
- Ensure all vendor services are aligned with the event plan and quality standards.

3. **Quotation & Documentation**
- Prepare event budgets and quotations based on client requirements.
- Negotiate pricing and timelines with vendors.
- Maintain event-related documentation including approvals, contracts, and checklists.

4. **Event Planning & Execution**
- Oversee end-to-end planning from setup to dismantling.
- Ensure timelines and deliverables are met with precision.
- Be present on-site during events for coordination and client satisfaction.

5. **Logistics & Operations**
- Coordinate logistics such as transport, permissions, equipment, and manpower.
- Monitor inventory and event materials before and after every project.

**Requirements**:

- Bachelor’s degree in Event Management / Hospitality / Mass Communication or related field.
- Minimum 1 year of relevant experience (internship included).
- Excellent communication and interpersonal skills.
- Strong time management and problem-solving abilities.
- Proficiency in MS Office, Google Sheets, and basic quotation formatting.

**Preferred Skills**
- Knowledge of Pune & Maharashtra event venues and vendors.
- Experience in corporate events, weddings, exhibitions, or social events.
- Ability to multitask under pressure and meet tight deadlines.

**Job Types**: Full-time, Fresher

Pay: ₹9,348.67 - ₹37,491.08 per month

Schedule:

- Day shift

Work Location: In person

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