Event Coordinator

5 days ago

KalyanDombivli Maharashtra, India BIID Full time

**Job Title**: Event Coordinator
**Location**: Dombivali
**Reports to**: Event Manager / Operations Manager
**Ex**perience: 6 months - 2 years

**Position Overview**

We are looking for an organized and detail-oriented Event Coordinator to plan, execute, and manage a variety of events for our clients and organization. The Event Coordinator will handle logistics, vendor coordination, and on-site support to ensure every event runs smoothly and meets client expectations. This role requires strong communication skills, the ability to multitask, and a passion for creating memorable event experiences.

**Key Responsibilities**

**1. Event Planning and Coordination**
- Collaborate with clients and internal teams to understand event objectives, themes, and requirements.
- Develop and manage event timelines, budgets, and checklists to ensure all deadlines are met.
- Coordinate event logistics including venue booking, catering, entertainment, decor, and transportation.

**2. Vendor and Supplier Management**
- Source, negotiate, and manage contracts with vendors and suppliers.
- Coordinate with vendors for event setup, deliveries, and special requests on the day of the event.
- Build and maintain strong relationships with reliable vendors to ensure high-quality service.

**3. Budget Management**
- Create and monitor event budgets, ensuring costs are managed effectively.
- Track and document all expenses related to each event, including vendor payments and invoices.
- Identify cost-saving opportunities without compromising on quality or client satisfaction.

**4. Marketing and Promotion**
- Collaborate with the marketing team to create event promotional materials and social media content.
- Develop and execute outreach strategies to increase attendance and engagement for public events.
- Manage event registration, ticketing, and communications with attendees as needed.

**5. On-Site Event Management**
- Oversee event setup and breakdown, ensuring all elements align with the event plan.
- Act as the main point of contact for clients, vendors, and staff on event day.
- Troubleshoot and resolve any issues that arise during the event to ensure a seamless experience.

**6. Post-Event Evaluation**
- Gather feedback from clients, attendees, and vendors to assess event success.
- Conduct post-event debriefs to identify areas for improvement and key takeaways.
- Prepare reports and summaries on event outcomes, attendee engagement, and client satisfaction.

**Requirements**:

- **Experience**: 2+ years of experience in event planning, coordination, or a related field.
- **Skills**: Strong organizational, multitasking, and time-management skills; proficient in MS Office and event planning software.
- **Qualities**: Detail-oriented, creative, adaptable, and able to work under pressure.
- **Knowledge**: Familiarity with event logistics, vendor management, and budgeting.

Pay: ₹15,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

**Experience**:

- Events management: 1 year (preferred)

Work Location: In person

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