Executive Assistant(Md)

2 days ago

Science City Ahmedabad Gujarat, India Bhagwati Organics Pvt. Ltd Full time

**Objectives of this role**
- Support the MD primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
- Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
- Manage communication with employees by liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

**Responsibilities**
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
- Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
- Maintain professionalism and strict confidentiality with all materials
- Organize team communications and plan events, both internal and off-site

**Required skills and qualifications**
- Four or more years of experience in an administrative role reporting directly to upper management
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees

**Preferred skills and qualifications**
- Experience in overseeing budgets and expenses
- Experience in developing internal processes and filing systems

**Calendar management**

Organizing and maintaining the MD's calendar, including internal and external meetings
- **Communication**
- **Travel**

Booking travel and accommodation, and arranging logistics for meetings, speaking engagements, and conferences
- **Project support**

Coordinating project progress, tracking tasks and deliverables, and following up on action items
- **Administrative duties**

Creating purchase orders, processing invoices, record management, and day-to-day customer service
- **Meeting preparation**

Preparing agendas, papers, and minutes for meetings
- **Information management**

Handling confidential and sensitive information, and ensuring the MD has the best available information
- **Relationship management**

Building working relationships with key partners, and providing good relationship management with clients

Pay: ₹25,000.00 - ₹40,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Commuter assistance
- Flexible schedule
- Internet reimbursement
- Leave encashment
- Paid sick time
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

Application Question(s):

- Location Science city but Weekly visit a Vatva factory.

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 5 years (required)

**Language**:

- English (required)

Work Location: In person

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