Executive Assistant to Md

2 days ago

Navrangpura Ahmedabad Gujarat, India Navin Group Full time

**Designation**

**Executive Assistant Cum PA**

**Level**

**Middle Level of Management**

**Vertical**

**Admin**

**Administrative & Functional Reporting**

**Managing Director**

**Executive Assistant cum PA will have to provide assistance to MD and to manage his appointments, schedules and correspondence, take notes in English & Gujarati, manage the travel bookings, co-ordinate & arrange meetings with senior executives, clients and team members, maintaining & updating data, general filing and perform other admin duties. The person should possess a strong ability to multi-task and to prioritize tasks effectively.**

**Primary Responsibilities**

**1. To provide administrative support to MD to manage his appointments, schedules and to keep his calendar up to date**

**2. To take notes in English and Gujarati, to prepare them and circulate as per his instructions**

**3. To act as a point of contact and to organize meetings with senior executives, clients and other team members**

**4. To manage MD’s correspondence and respond to invitations, circulars and post**

**5. To make independent correspondence in English & Gujarati**

**6. To prepare and edit presentations in Powerpoint and Canva**

**7. Maintaining files and records**

**8. Making National and International travel booking and arrangements**

**Secondary Responsibilities**
- **Perform general office & administrative duties such as ordering supplies, keeping the house in order etc.**:

- **Preparing the MIS reports**:

- **Manage confidential information and maintain strict confidentiality at all times**:

- **Attending guests and visitors**:

- **To arrange to send / circulate gifts / calendars or any other required assistance**:

- **Data Management**

**Education Qualification**

**Graduate / Master in any field**

**Experience**

**minimum 5 Years in Relevant Field**

**Skills Required**:
**Functional**:
**- Excellent typing, shorthand, and stenography skills**

**- Ability to adapt to changing priorities and work under pressure**

**- Knowhow of ticket & hotel booking softwares will be an advantage**

**IT Skills**:
**Behavioral**:
**-Interpersonal Skills**

**-Quick Decision Making and time management skills**

**-Strong communication**

**-Excellent organizational skills and attention to detail**

**-Ability to handle confidential information with discretion**

**Languages**

**English, Hindi & Gujarati**

Pay: ₹25,000.00 - ₹60,000.00 per month

Ability to commute/relocate:

- Navrangpura, Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 3 years (required)

Work Location: In person

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