Pa to Md

Report to:
This position reports to Managing Director (MD)

Job Overview:
The PA maintains confidentiality in all matters related to the school, school personnel and community.

Reporting directly to the MD, the Executive Assistant is a senior-level position that is primarily responsible

for supporting the MD in ensuring mission consistency across school’s divisions and departments.

This is a senior level position and the main areas of focus relate to teaching and learning, recruitment,

curriculum development, professional development, financial management, strategic and operational

planning faculty evaluation, inclusion/ diversity, technology, student support services, and service

learning and community partnerships.

Key Internal Relationships:
Superintendent

Heads of school

Deputy heads of school

Admissions and marketing manager and middle level managers

International programme class teachers and teaching assistants

Administrative and support staff

Key External Relationships:
Students

Parents

Business Partners

BOD members

Responsibilities and Duties:
Organise the MD’s working schedule:

- Arrange appointments and meetings attended by MD such as the weekly academic
- Meetings with the Vietnamese Heads of School or teachers, meetings with business partners,

educational authorities as well as meetings with the School’s staffs;
- Attend appointments and meetings to take minutes, translate and/or follow up with relevant people

as necessary.
- Schedule a wide variety of activities (e.g. appointments, meetings, travel reservations/

accommodations, etc.) for the purpose of making necessary arrangements for the MD;
- Support the MD, the Board of Directors and other assigned administrators for the purpose of

providing assistance with their functions and responsibilities; Support and advise the MD on allschool policies and programs;
- Plan and coordinate meetings, receptions, luncheons, workshops, travel/ accommodations, etc.) for

the purpose of completing activities and/ or delivering services in accordance with the MD’s job

description;
Document organization, maintenance & control
- Support create, file and disseminate documentation on policy and procedure, including version

control and relevant updates, in accordance with EMASI procedure;
- Maintain a wide variety of complex manual and electronic documents files and records (e.g. contacts,

time sheets, personnel files, correspondence files; databases, etc.) for the purpose of providing upto-date information and/ or historical reference;
- Prepare a variety of complex written materials (e.g. correspondence, agendas, minutes, event

programs, bulletins, reports, etc.) for the purpose of communicating information and/ or creating

documentation
- Process a variety of complex documents and materials (e.g. time sheets, work orders, requisitions,

travel reimbursements, budget transfers, etc.) for the purpose of disseminating information in

compliance with EMASI administrative guidelines;
Translation

JD PA to MD Page 2 of 3
- Translate all official EMASI documentation to Vietnamese for the purpose of ensuring all internal

documentation is available in 2 languages;
- Attend and translate meetings with the MD for the purpose of ensuring communication is constant

and clear with Vietnamese member of the faculty;
- Attend and translate training sessions with Vietnamese members of the faculty.

General
- Monitor a variety of activities on behalf of the MD and the Board of Directors (e.g. procedures, policy

statements);
- Oversee work activities within the office for the purpose of organizing assignments, monitor progress,

and ensure completion within established guidelines;
- Participate in a variety of meetings, workshops, and/or training for the purpose of providing or

receiving information, recording minutes, and supporting the needs of the attendees;
- Respond to calls, concern and/or complaints for the purpose of resolving problems, providing

information and/or referring to appropriate personnel;
- Any other reasonable duties as determined by the MD of his/ her designate after due consultation.

And other tasks assigned by Line Manager

**Skills**:

- Excellent verbal and written communication skills in English and Vietnamese
- Strong time-management & organization skills
- Attention to detail
- Proficient in with office software (Microsoft and google suite)

Personal Attributes:

- Proactive and self-motivated
- Flexible, growth mindset.
- Energetic and dynamic.
- Trustworthiness and with highest standards of integrity.
- Adaptable, able to adjust personal calendar and commitments accordingly.
- Interpersonal skills

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹80,000.00 per month

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person