Accounts Payable Assistant

5 days ago

Gurgaon, India Clearstate Pte. Ltd Full time

**Introduction**:
The Economist Group is the leading source of analysis on international business and world affairs. We deliver our information through a range of formats, from newspapers and magazines to conferences and electronic services.

Currently our Group Finance team is seeking an Accounts Payable Assistant with proven experience to process a large volume of invoices using Peoplesoft and workflow for approvals, to ultimately prepare weekly paycycles.

The role of Group finance is to support the business in making commercial and operational decisions to maximise profitability; provide information and analysis to management and the Board to support strategic decisions; manage working capital to ensure effective cash conversion; develop and maintain a strong control environment to detect and prevent financial loss; and to comply with legal, statutory and tax legislation on a worldwide basis.

**Accountabilities**:
**How you will contribute**:

- Scan and process all invoices into the PeopleSoft Financial system accurately for UK entities and Asia entities
- Set‐up new vendors (contributors, employees and suppliers) and to ensure that proper authorization is in place
- Assist in the upload of all electronic interfaces to the accounts payable system and ensure that paperwork is properly authorized
- Batch amendments to ensure accuracy before passing to the business when required
- Administer staff expenses to ensure prompt reimbursement
- Deal with invoice queries from within the business and from external suppliers
- Provide additional team support when work load permits
- Work on process improvement projects to increase the efficiency of the team
- Process FCX subscription refunds
- Process weekly pay‐cycle and process manual payments when required
- Liaise with business and external contact as necessary

**Experience, skills and professional attributes**:
**The ideal skills for this role are**:

- Bacholers Degree or equivalent
- Excel, Word and knowledge of PeopleSoft would be an advantage
- Working in an Accounts Payable environment Handling of foreign VAT invoices
- Good level of English written and spoken
- Working within a team environment Computer literate
- Experience with foreign currencies
- General knowledge of Accounts Payable procedures General understanding of double entry book‐keeping
- Basic accounting procedures
- Attention to detail Accuracy of processing
- Team player but also ability to work independently Good communication skills
- Able to meet deadlines Good interpersonal skills
- Proactive and tenacious when resolving problems

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