Admin and Compliance Officer

Job Requirements- Job Description Summary
- Advises on HR policy and assists with implementation of HR procedures and processes. The role spans more than one area of functional specialization within the human resources function, such as compensation, benefits, labor relations, etc. Participates in the recruitment process, assists in career development issues, investigates and resolves day-to-day employee relations problems, conducts salary administration tasks, provides advice to managers on the wages, advises line managers on personnel procedures and precedents.- Job Description
- 1. Compliance & IR:

- Ensure all factory compliances e.g. ER I, Half yearly returns, Annual return.
- Maintain Statutory Registers and Returns.
- Liasoning with Labour Office, DISH Office, PF, ESIC, LWF.
- Review agreements and extension from time to time.
- Handling PF related queries and PF/ESIC compliances.
- Track Over time and work closely with Production teams and ensure its compliance as per statutory limit.
- Compliances tracking.
- Maintain discipline on the shop floor and resolve employee queries.
- Establish shop floor connect and grievance redressal
- Disciplinary actions e.g., Show cause and domestic Inquiry process

2. General Administration:

- Oversee Canteen management, Employee Transportation, Security, Housekeeping of factory location
- Oversee office management activities: Gardening, stationary, courier, telephone, coordination, AMC, provisions, vendor invoice and payment etc.
- Ensure Mediclaim and Annual Health Check-up in co-ordination with agency
- Ensuring zero accident & safe working conditions in the plant
- Follow EHS guidelines for cleanliness, safety & security of natural resources
- Handling Courier management
- Maintaining Documents and other important registers e.g. Visitor management system
- Processing monthly bills for different vendors and admin related activities.
- 3. Payroll:

- Responsible for daily attendance updates in system.
- Responsible for processing monthly salary and wages on time.
- Updating Employees movement (Hiring/ Separation/ Leaves/ Personal details in System, Workday)
- Updating of Employee Master (Hiring process for new joinees/ confirmation/ probation/separation /termination) of all company roll employees in System/ Workday.
- Preparation and Distribution of various letters e.g. Appointment letter, confirmation letter, trainees letter, transfer letter, relieving letter to employees on a timely basis.
- Responsible for complete exit formalities while separating the employee i.e. full & final amount, clearance, relieving certificates, and exit interview.
- Support Plant HR Head in preparation of various MIS e.g. monthly MIS for the plant.
- Co-ordination of various welfare activities
- 4. Casual Labour Management:

- Arrangement & Deployment of contract labour as per requirement of various functions in plant
- Coordinating with Induction training and its record for casual manpower, NAPS, Apprentices
- Ensuring CLM compliance & billing formalities of all contractors
- Monitoring attendance of contract labours.
- Attendance of Apprentices, NAPS and other floating manpower.
- 5. Others:

- Coordinate for Engagement Activities in Plant
- Assist immediate manager to ensure statutory compliance
- Monitoring and issuing Identity Cards to employees.
- Monitoring Printing / Stationary of HR Dept.
- Monitoring & updating Long Service Award/Gratuity data in system.
- Co-ordination of various welfare activities.
- Maintaining Training records as per Unifrax requirement.
- Assist immediate managers for various other HR activities