Event Coordinator/executive Assistant

5 days ago

Chromepet Chennai Tamil Nadu, India Amoebatronix Pvt Ltd Full time

We are assembling a dynamic **Event Management Team** to plan and execute high-impact events across corporate, social, cultural, and entertainment sectors. This team will be responsible for managing events end-to-end—from concept development and planning to execution and post-event reporting.

We're looking for **creative, organized, and adaptable professionals** to fill various roles across the event lifecycle.

**Open Roles in the Team**:

- **Event Coordinator**:

- Plan logistics, schedules, and resource allocation
- Liaise with vendors, venues, and stakeholders
- Prepare event timelines, layouts, and run sheets
- **Production & Technical Lead**:

- Handle AV, staging, lighting, and technical setup
- Coordinate with production vendors
- Ensure compliance with safety and technical requirements
- **On-Ground Crew / Event Assistants**:

- Assist in event setup, execution, and teardown
- Manage registration desks, backstage operations, and guest flow
- Support the team in real-time problem-solving
- **Creative & Design Support**:

- Collaborate on theme development, décor, and visual concepts
- Coordinate printing, branding, and signage production
- Ensure on-brand and visually cohesive experiences
- **Vendor & Logistics Manager**:

- Source and manage vendors (catering, transport, rentals, etc.)
- Oversee logistics, permits, and delivery timelines
- Maintain vendor contracts and budgets

**General Responsibilities**:

- Execute events according to brand, theme, and client expectations
- Ensure all components—venue, staff, vendors, technical, and hospitality—are aligned and delivered
- Coordinate rehearsals, live transitions, and contingency planning
- Manage budgets and track expenses
- Conduct on-site supervision and team coordination
- Gather feedback and support post-event reporting

**Key Requirements**:

- 1-3 years of experience in events, marketing, hospitality, or related fields (varies by role)
- Excellent communication and interpersonal skills
- Strong time management and multitasking under pressure
- Flexibility to work evenings, weekends, and travel as needed
- Familiarity with event tools like Google Workspace, Trello, Eventbrite, Canva, or similar
- A passion for delivering great experiences with high attention to detail

**Preferred (Not Mandatory)**:

- Degree or certification in Event Management, Hospitality, or Marketing
- Experience with BTL activations, weddings, expos, concerts, or corporate events
- Basic knowledge of AV/tech, design tools, or crowd control strategies

**Job Types**: Full-time, Permanent

Pay: ₹12,000.00 - ₹16,000.00 per month

**Benefits**:

- Health insurance

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 2 years (preferred)

**Location**:

- Chromepet, Chennai, Tamil Nadu (preferred)

Shift availability:

- Day Shift (preferred)
- Night Shift (preferred)
- Overnight Shift (preferred)

Work Location: In person

Expected Start Date: 31/10/2025

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