Admin Executive

1 week ago

Ambernath Thane Maharashtra, India GNP Group Full time

**Company Name**: GNP Group

**Location**: Ambernath/Kalyan

**Experience**: - 2yrs to 5yrs
- Graduate with Good Communication Skills

**JOB DESCRIPTION: -**

1) Upkeep the site premises & services, in view of security, technical, soft services, etc.

2) Maintain routine records & logs of inspection, maintenance, repair, organizing routine servicing schedules etc.

3) Managing administrative activities involving purchase of equipment, maintenance of procurement, housekeeping, safety, security etc.

4) Preparing monthly/weekly reports pertaining to maintenance and petty cash required for maintaining office infrastructure and facilities.

5) Budgeting and cost control measures, Monitoring Budget versus actual expenses.

6) Vendor contracts management (Manpower Service & Equipment AMC)

7) Cost control and ensuring timely implementation of the assigned work.

8) Managing repair, maintenance & replacement of office equipment's, appliances, furniture, furnishings, building, etc.

9) Implementation and operations of Security and Surveillance

10) Liaisoning and coordinating with various govt/corporations departments.

11) Providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, pest control, housekeeping, etc.

12) Specialization in handling back office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc.

13) Provide work direction & guidance to HK and Security Staff.

14) Observe & implement proper safety practices at site.

15) Taking approvals for petty cash & purchase of material & prepare expenses vouchers.

16) Respond to emergencies in a timely manner & Responding immediately to equipment breakdowns also Fixing faults or arranging for replacements to be installed.

17) Snagging & de snagging of units/property.

18) Monitoring the Front desk operations.

19) Site asset management and arrange for site equipment's preventive maintenance for smooth operations.

20) Taking handover of units/property systems from construction team/vendor.

21) Maintaining unit/property till handover to end user.

22) Evaluate the work & certify/process the vendor invoices & taking a follow up of payment & generating monthly bills from portal & sending further for payment.

23) Analysing the work/services & taking quote from different vendor, prepare the quote comparison

24) Making PO/WO copy.

25) Extend help to other department staff as per requirement.

26)To be travel to other offices to attend complaints, as per requirement.

27) Doing miscellaneous work as per management instructions.

Pay: ₹20,000.00 - ₹40,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Experience**:

- total 5year: 1 year (preferred)

Work Location: In person

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