Titleexecutive Assistant to Chief Executive Officer

5 days ago

Navrangpura Ahmedabad Gujarat, India All 4 Season Full time

**Role Description**

The Executive Assistant (EA) will provide high-level administrative and strategic support to the CEO, ensuring the smooth operation of daily activities, effective communication, and time optimization. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

**Job Details**

1. **Calendar Management & Scheduling**
- Manage and coordinate the CEO's calendar, appointments, and meetings.
- Prioritize and resolve scheduling conflicts.
- Ensure the CEO is prepared for all meetings with agendas, presentations, and notes.

2. **Communication & Correspondence**
- Serve as the point of contact between the CEO and internal/external stakeholders.
- Draft professional correspondence, reports, and presentations.

3. **Meeting Coordination**
- Organize and prepare materials for executive meetings, board meetings, and other high-level engagements.
- Take minutes, track action points, and follow up to ensure completion.

4. **Travel & Logistics Management**
- Plan and manage all travel arrangements, including flights, accommodations, itineraries, and visa documentation.
- Ensure all travel-related plans align with the CEO’s schedule and commitments

5. **Strategic Support**
- Assist with research, data analysis, and preparation of strategic presentations.
- Support the CEO in decision-making by gathering and summarizing information.

6. **Confidentiality & Professionalism**
- Handle sensitive and confidential information with discretion and professionalism.
- Ensure a high degree of trust, loyalty, and accountability in all interactions.

7. **Project Management**
- Oversee special projects and initiatives as directed by the CEO.
- Collaborate with cross-functional teams to ensure deliverables are met on time.

8. **Administrative Duties**
- Maintain organized records and filing systems.
- Process expense reports, invoices, and other administrative tasks as required.

**Job Types**: Full-time, Permanent

Pay: Up to ₹650,000.00 per year

**Benefits**:

- Provident Fund

Schedule:

- Day shift
- Morning shift

Supplemental Pay:

- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 4 years (preferred)

Work Location: In person

Expected Start Date: 16/01/2025

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