Document Controller

Job Summary:
**Title**: Project Document Controller

**Reports to (Title)**: Lead Document Controller

**Location: Pune India**

**Job Summary**: The (Project) Document Controller is responsible for record keeping and managing documents on data management systems to ensure accurate records of the project documents. The (Project) Document Controller will also be responsible for producing monthly reports/statements on document control status. The (Project) Document Controller supports the Project Manager(s) and the supply engineer(s) in the execution of projects.

**Essential Duties & Responsibilities**:
This job description represents only the primary areas of responsibility; specific position assignments will vary depending on the needs of the department.

To perform the job successfully, an individual must be able to execute each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential duties and responsibilities should be listed in the order of importance/majority of time spent.
- Supports the project manager(s) in transmission and maintenance of project documentation, such as engineering, quality and shipping documentation.
- Responsible for project document controls system and delivering document controls policy, processes, and procedures to the project. Including PROARC software administration.
- Supports the operation of the (senior) project manager with regards to weekly reports, bi-weekly reports, and monthly reports.
- In charge of updating, tracking, reporting and file maintenance of the project contract documents and drawings.
- Ensures that documents are maintained properly in their relevant files and necessary copies are distributed as required (electronically and manually as deemed necessary).
- Support the daily project progress report and monthly reports.
- Prepare project correspondences, both internal and external as and when required.
- Coordinating with subcontractors/ suppliers regarding submission of project documents.
- Supports with logístical monitoring by following and forwarding deliveries.
- Performs other duties of a similar nature and level as assigned.

**Education & Experience**:
Bachelor’s degree or similar with 6+ years of experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

**Software**: PROARC Mandatory**

**Competencies, Skills & Abilities**:
KNOWLEDGE:

- Microsoft Office Suite and Epicor.
- Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

SKILL IN:

- Exercising confidentiality, discretion, and sound judgment.
- Relationship building and effective interpersonal interactions. Demonstrating cultural sensitivity to the needs of culturally diverse colleagues.
- Reading Comprehension-Understanding written sentences and paragraphs in work related documents.
- Well-developed ability to multi-task and prioritize with strong attention to details.
- Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Coordination — Adjusting actions in relation to others' actions.
- Time Management — Managing one's own time and the time of others.

**ABILITIES IN**:

- Written Comprehension-The ability to read and understand information and ideas presented in writing.
- Organization -The ability to organize workload with strong attention to
- Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
- Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and
- Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem

**Licensing or Certifications**: NA

**Travel Requirements (Requirement)**: No travel is required.

**Why join us?**

By joining our team, you’ll gain exposure to cutting-edge technologies and have the opportunity to make a significant impact on our global IT infrastructure. We offer a competitive salary and benefits package, along with a dynamic work environment where your expertise will be valued.

**About us.**

CECO Environmental is a global company focused on innovative solutions that protect people, the environment, and industrial equipment. CECO