Event Processing Executive

2 weeks ago

Anna Nagar Chennai Tamil Nadu, India SURPRISE MACHI Full time

The **Event Processing Executive **is responsible for coordinating event orders, ensuring the timely execution of design and vendor tasks, managing stock availability, and tracking virtual surprise and gift orders. This role also involves regular communication with clients, managing last-minute event updates, and working closely with various team heads to optimize the event processing workflow.

**Key Responsibilities**:
1. **Client Coordination**:

- Ensure smooth communication with clients regarding event requirements and updates.

2. **Design & Artwork Assignment**:

- Assign design and artwork tasks to the **designers/artists** based on the order’s specific requirements, ensuring timely delivery.

3. **Vendor Coordination & Stock Management**:

- Coordinate with vendors to ensure that all **event requirements** are ready and available.
- Maintain the **stock list** and regularly check stock availability based on upcoming event orders.
- Plan and manage **stock purchases** as needed to ensure smooth event execution.

4. **Virtual Surprise & Gift Orders**:

- Handle coordination for **virtual surprise** and **gift orders**, ensuring timely processing and delivery.

5. **Same-Day & Last-Minute Event Management**:

- Prioritize and follow up on **same-day and last-minute event confirmations**, ensuring all aspects of the event are managed efficiently.

6. **Team Coordination & Feedback**:

- Coordinate with the **Creative Team Head** and **Execution Team Head** for weekly feedback and updates on order processing.
- Participate in **monthly reviews** with both team heads to improve workflow and processing efficiency.

7. **Work Allocation & Error Reporting**:

- Allocate daily tasks to the **Processing Assistant **and ensure all work is completed on time.
- Report any **design or artist errors** to the CH head on a weekly basis.
- Track **input errors** and report them weekly to the CH Head to ensure improvements in order accuracy.

8. **New Vendor Sourcing**:

- Source new vendors and report updates to the **Senior Event Executive** to expand the vendor pool and improve procurement options.

9. **Cost-Cutting Strategies**:

- Develop and present a **monthly cost-cutting plan** to the Execution Head, identifying areas where expenses can be optimized.

10. **Event Proof-Checking & Checklist Maintenance**:

- Perform **proof-checking** for all events to ensure no details are overlooked.
- Maintain a detailed **checklist **for all events, ensuring all requirements are met prior to the event date.

**Qualifications**:

- Proven experience in event coordination or a similar role.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Excellent communication skills, both written and verbal, for client and vendor coordination.
- Ability to work closely with team members and ensure smooth workflow.

**Working Conditions**:

- **Week Off**:Tuesday
- Flexibility to handle last-minute event updates and same-day coordination tasks.
- Work Timings: 10 am to 7pm

Pay: ₹18,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

Ability to commute/relocate:

- Anna Nagar, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- total work: 1 year (preferred)

License/Certification:

- Driving Licence (preferred)

Work Location: In person

  • Event Executive

    2 weeks ago

    Anna Nagar, Chennai, Tamil Nadu, India SURPRISE MACHI Full time

    The **Event Executive** is responsible for ensuring the smooth and timely execution of events, from initial setup to final delivery. This role involves coordinating with freelancers, videographers, and venues, managing event requirements, and providing real-time updates to ensure client satisfaction. The Event Executive will also play a key role in reporting...

  • Corporate Event Planner

    1 week ago

    Prahlad Nagar, Ahmedabad, Gujarat, India Event bazaar Full time

    A Corporate Event Planner is responsible for organizing, managing, and executing a wide range of professional events that reflect the company’s image, objectives, and branding. These events include conferences, seminars, product launches, team-building retreats, annual functions, and corporate celebrations. The primary responsibility of a corporate event...

  • Event Executive

    2 days ago

    Chennai, Tamil Nadu, India Brandwise Marketing Solutions Full time

    **About Us**: Brandwise Marketing Solutions is a leading corporate event management company specializing in delivering high-quality, innovative, and seamless events for our esteemed clients. Our portfolio ranges from small executive meetings to large-scale conferences and exhibitions. We pride ourselves on our creativity, attention to detail, and exceptional...

  • Operations / Event Coordinator / Coordinator

    1 week ago

    Anna Nagar, Chennai, Tamil Nadu, India NexGen TechSoft Full time

    We are seeking a motivated and enthusiastic 6+ Months experienced **Operations / Event Coordinator / Coordinator** to join our team. **Experience**: 6 Months to 3 years of experience. **Work Location**: Anna Nagar, Chennai (Near to Thirumangalam Metro) **Working Days**: 5 Days (1st & 3rd Saturday is fixed off & All Sunday fixed off) **Work Timings**: 10...

  • Event Coordinator

    2 weeks ago

    Anna Nagar East, Chennai, Tamil Nadu, India VD Produtions Full time

    **Venue Management**:Researching, selecting, and booking suitable venues, considering factors like size, layout, and accessibility. - **Vendor Management**:Identifying, negotiating with, and managing vendors for various event needs, such as catering, entertainment, and decorations. - **Logistics and Operations**:Handling event logistics, including...

  • Event Planner

    14 hours ago

    Chennai, Tamil Nadu, India Brandwise Events & Experience Full time

    **Job description** **Objectives of this role** - Manage all aspects of event planning, meet strict deadlines, and stay within budget - Nurture and build relationships with vendors, venues, and other industry contacts while crafting and implementing the creative and logístical aspects of all events - Remain current (or ahead of the curve) with trends in...

  • Event Executive

    1 week ago

    Chennai, Tamil Nadu, India BHEESHMA BHARAT HERBO ENERGY PVT LTD Full time

    Plan event from start to finish according to requirements, target audience and objectives. - Establishing and maintaining relationships with vendors and venues. - Come up with suggestions to enhance the event’s success. - Lead promotional activities for the event. - Planning event details and aspects, including seating, dining and guests. - Listening...

  • Event Executive

    1 week ago

    Defence Colony, Chennai, Tamil Nadu, India Brandwise Events Full time

    **Event Executive's. Responsibilities include**: - Understanding requirements for each event. - Planning events with attention to financial and time constraints. - Booking venues and scheduling speakers. - Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost - Negotiate with vendors to achieve the most...

  • Event Operations Intern

    1 week ago

    Patel Nagar, Delhi, Delhi, India Academy of event planning Full time ₹ 4,80,000 - ₹ 7,20,000 per year

    Intern – Event OperationsCompany: Versillia Weddings )Location: East Patel Nagar, Delhi About Versillia WeddingsAt Versillia Weddings, we transform your unique love story into an unforgettable celebration infused with beauty, emotion, and elegance. Guided by a deep appreciation for every couple's personal vision, we blend creative flair with meticulous...

  • Event Coordinator

    2 days ago

    Chennai, Tamil Nadu, India VGP MARINE KINGDOM Full time

    **Event Coordinator -** An Event Coordinator for VGP Universal Kingdom / VGP Marine Kingdom / VGP Cyber Kingdom - would typically be responsible for planning, organizing, and executing various events within the amusement park or entertainment complex. Here’s a general job description that outlines the key responsibilities and qualifications for this...