Executive Assistant for Md

13 hours ago


Nashik Maharashtra, India QTONET PRIVATE LIMITED Full time

**Job Purpose**:
To provide high-level administrative, organizational, and strategic support to the Managing Director (MD). The Executive Assistant acts as a gatekeeper, coordinator, and extension of the MD to ensure efficient operations, communication flow, and task follow-through.

**Key Responsibilities:Administrative Support**:

- Manage and maintain the MD’s schedule - meetings, appointments, travel, and personal tasks.
- Handle phone calls, visitors, and communication on behalf of the MD.
- Organize and maintain confidential files, records, and documentation.

**Meeting & Communication Management**:

- Prepare agendas, presentations, and minutes for internal and external meetings.
- Coordinate with departments, clients, and vendors for appointments and follow-ups.
- Act as a liaison between MD and internal teams, ensuring alignment and timely reporting.

**Travel & Event Coordination**:

- Plan and book national/international travel itineraries, accommodations, and logistics.
- Coordinate participation in conferences, events, or meetings, and manage registrations.

**Project & Task Coordination**:

- Track progress on action items, business projects, and delegated assignments.
- Assist the MD in monitoring KPIs and departmental reports.
- Follow up with teams on deadlines, reports, and critical deliverables.

**Confidentiality & Professionalism**:

- Handle confidential information with utmost discretion and integrity.
- Represent the MD professionally in all interactions—both internal and external.
- Ensure the MD is well-prepared for all meetings, briefings, and strategic decisions.

**Skills & Competencies**:

- **Excellent Communication Skills** - Verbal & written in English
- **Time Management & Prioritization** - Able to handle multiple tasks efficiently
- **Organizational Skills** - Detail-oriented, proactive, and structured
- **Tech Proficiency** - MS Office (Excel, Word, PowerPoint), Google Workspace, calendar tools
- **Professionalism** - Strong sense of confidentiality, discretion, and loyalty
- **Analytical Ability** - Comfortable working with data, reports, and presentations

**Preferred Background**:

- Experience supporting senior executives (MD, CEO, or Director level)
- Exposure to corporate/business environments
- Prior experience in calendar management, stakeholder coordination, and report drafting

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person



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