Operations Officer

11 hours ago

Bengaluru Karnataka, India Digital Green Full time

**Job Description: Operations Officer**

**Job Title**

**Location**

Operations Officer (Tech / Product Team)

Bangalore, Karnataka, India

**Job Summary**

**Key Responsibilities**

**Administration, Logistics, & Travel Management**
- Fixed asset management: Purchase, documentation, and maintenance of physical assets and inventory in the office(s).
- Office management: Ensure housekeeping and upkeep of the office, and purchase of office supplies.
- Travel: Support staff with all international and domestic travel bookings, logistics, and visas; coordinate with travel agents and other offices as needed. Identify and manage relationships with trusted travel vendors (including travel agencies, hotels, taxi vendors, etc).
- Visitor & event logistics: Handle all travel arrangements for visitors to the office and events in the region; identify trusted travel vendors

**Finance**
- Imprest account management: Maintain imprest account expenses and ledger, submitting required documentation to Finance.
- Finance liaison: Serve as a resource to staff finance policies, processes, expense coding, payment status, and travel advances.
- Vendor management and payment: Submit vendor invoices with all required supporting documentation to ensure timely processing of vendor payments.
- Compliance: Support internal and external audits as needed.

**Procurement**
- Procurement processing: Process all procurements and contracting for the Tech & Product team in accordance with DG policies and processes, ensuring timely delivery of goods and services.
- Laptops & equipment: Purchase laptops for new staff.

**Systems + IT**
- Manage systems and software administration / access for Tech & Product Team
- Collaborate with global team to facilitate systems transitions and deliver training
- Purchase laptops / hardware, in accordance with required specifications and policy
- Coordinate with IT team for hardware, software, and networking troubleshooting

**New initiatives**
- Support internal communications and other projects as needed.

**Qualifications**
- Bachelor's degree or equivalent / relevant experience
- Experience in a professional environment with at least 3-5 years in a similar role;
- Experience with or interest in using systems to support processes
- Tech-savvy; experience with intranet and / or workplace communication tools a plus
- Operations / admin, finance, or IT experience a plus
- Excellent time management and project management skills, and ability to multi-task and prioritize work
- Outstanding written and verbal communication skills, and a collaborative mindset
- Creative thinking and problem-solving skills
- Demonstrated ability to adapt and thrive in a fast-paced, growing organization
- Experience or interest in working in diverse teams, including across cultures / countries / time zones
- Willingness to work outside of normal business hours (to accommodate meetings with international colleagues)
- An interest in Digital Green’s mission

**Application Process**:
Digital Green is a great place to work and prides itself on a competitive and comprehensive compensation and benefits package. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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