Executive Assistant to CEO

3 days ago

Teekli Gurugram Haryana, India Tartan HQ Full time

**About the Role**

The Executive Assistant to the CEO plays a critical role in supporting the CEO's effectiveness and ensuring the smooth and efficient running of their day-to-day operations. This role requires a highly organized, proactive, and discreet individual with exceptional communication, interpersonal, and time management skills.

**Key Responsibilities**:
**Calendar Management**:

- Proactively manage the CEO's calendar, scheduling and rescheduling meetings, appointments, and travel.
- Prioritize and manage conflicting schedules effectively.
- Ensure the CEO is well-prepared and informed for all meetings.

**Travel Arrangements**:

- Book and manage all domestic and international travel arrangements, including flights, accommodations, and ground transportation.
- Prepare travel itineraries and ensure all necessary travel documents are in order.

**Vendor Coordination**:

- Coordinate with vendors for various services, including office supplies, catering, maintenance, and IT support.
- Build and maintain strong relationships with key vendors.

**Communication Management**:

- Take and distribute meeting minutes accurately and efficiently.

**Task Management**:

- Manage and prioritize the CEO's daily tasks and projects.
- Ensure timely completion of critical deadlines.
- Maintain accurate records of all tasks and projects.

**Meeting Preparation**:

- Prepare meeting materials, including presentations, agendas, and supporting documents.
- Conduct thorough research and gather information as needed for meetings and presentations.

**Office Management**:

- Oversee general office administration, including office supplies, equipment, and maintenance.
- Assist with special projects and events as needed.

**Confidentiality**:

- Maintain the highest level of confidentiality regarding all company and CEO-related matters.

**Key Requirements**:

- 6+ years of experience as an Executive Assistant to a senior executive, preferably in a fast-paced environment.
- Proven ability to manage multiple priorities and deadlines effectively.
- Excellent written and verbal communication and interpersonal skills.
- Strong organizational and time management skills, with meticulous attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to work independently and as part of a team.
- Strong problem-solving and decision-making skills.
- Discretion and trustworthiness are paramount.
- Resourcefulness and the ability to think proactively.
- Flexibility and adaptability to changing priorities.
- Willingness to travel within the city as needed.
- Strong recommendations from previous managers.

Pay: ₹900,000.00 - ₹1,100,000.00 per year

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Leave encashment
- Paid sick time
- Provident Fund

Schedule:

- Day shift
- Monday to Friday

Application Question(s):

- Are you comfortable working from the Gurgaon office, 5 days a week?
- How soon can you join?

**Experience**:

- Executive Assistant: 6 years (required)

**Language**:

- English (required)

Willingness to travel:

- 25% (required)

Work Location: In person

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