Executive Assistant to CEO

2 days ago

Teekli Gurugram Haryana, India Tartan HQ Full time

**About the Role**

The Executive Assistant to the CEO plays a critical role in supporting the CEO's effectiveness and ensuring the smooth and efficient running of their day-to-day operations. This role requires a highly organized, proactive, and discreet individual with exceptional communication, interpersonal, and time management skills.

**Key Responsibilities**:
**Calendar Management**:

- Proactively manage the CEO's calendar, scheduling and rescheduling meetings, appointments, and travel.
- Prioritize and manage conflicting schedules effectively.
- Ensure the CEO is well-prepared and informed for all meetings.

**Travel Arrangements**:

- Book and manage all domestic and international travel arrangements, including flights, accommodations, and ground transportation.
- Prepare travel itineraries and ensure all necessary travel documents are in order.

**Vendor Coordination**:

- Coordinate with vendors for various services, including office supplies, catering, maintenance, and IT support.
- Build and maintain strong relationships with key vendors.

**Communication Management**:

- Take and distribute meeting minutes accurately and efficiently.

**Task Management**:

- Manage and prioritize the CEO's daily tasks and projects.
- Ensure timely completion of critical deadlines.
- Maintain accurate records of all tasks and projects.

**Meeting Preparation**:

- Prepare meeting materials, including presentations, agendas, and supporting documents.
- Conduct thorough research and gather information as needed for meetings and presentations.

**Office Management**:

- Oversee general office administration, including office supplies, equipment, and maintenance.
- Assist with special projects and events as needed.

**Confidentiality**:

- Maintain the highest level of confidentiality regarding all company and CEO-related matters.

**Key Requirements**:

- 6+ years of experience as an Executive Assistant to a senior executive, preferably in a fast-paced environment.
- Proven ability to manage multiple priorities and deadlines effectively.
- Excellent written and verbal communication and interpersonal skills.
- Strong organizational and time management skills, with meticulous attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to work independently and as part of a team.
- Strong problem-solving and decision-making skills.
- Discretion and trustworthiness are paramount.
- Resourcefulness and the ability to think proactively.
- Flexibility and adaptability to changing priorities.
- Willingness to travel within the city as needed.
- Strong recommendations from previous managers.

Pay: ₹900,000.00 - ₹1,100,000.00 per year

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Leave encashment
- Paid sick time
- Provident Fund

Schedule:

- Day shift
- Monday to Friday

Application Question(s):

- Are you comfortable working from the Gurgaon office, 5 days a week?
- How soon can you join?

**Experience**:

- Executive Assistant: 6 years (required)

**Language**:

- English (required)

Willingness to travel:

- 25% (required)

Work Location: In person

  • Executive Assistant to The CEO

    7 days ago

    Gurugram, Haryana, India Vertex Cosmos Solutions Full time

    Job Title: Executive Assistant to the CEO Location: Gurgaon, India Experience Required: 1- 2 years in Coordination, Executive Assistant, or similar roles Employment Type: Full-time Key Responsibilities 1. Executive Support & Calendar Management - Manage and optimize the CEO’s calendar, appointments, and travel schedules. - Coordinate with internal teams...

  • Executive Assistant to CEO

    4 days ago

    Gurugram, Haryana, India Fortuna Retail Pvt. Ltd. Full time

    **EA to CEO (jnr)** This position plays a crucial role in supporting the CEO in various administrative and organizational tasks. Individual will be responsible for managing the CEO’s schedule, handling correspondence, coordinating meetings, and assisting in special projects. This role requires exceptional organizational skills, attention to detail,...

  • Assistant to CEO

    7 days ago

    Gurugram, Haryana, India HR POWER PAK Full time

    **Job Title**: Executive Assistant to the CEO **Location**: Gurgaon **Job Type**: [Full-time **Experience Level**: [Mid-level / Senior] **Key Responsibilities**: - Manage and maintain the CEO’s calendar, appointments, and travel arrangements - Organize and coordinate meetings, including preparing agendas, materials, and taking minutes - Conduct...

  • Executive Assistant to CEO

    7 days ago

    Gurugram, Haryana, India Fraterniti foods pvt ltd Full time

    **Job Summary**: The Executive Assistant (EA) provides high-level administrative and strategic support to the CEO of a leading food management firm. This role requires exceptional organizational, communication, and multitasking skills to manage executive priorities, facilitate smooth coordination across departments, and ensure the CEO’s time is optimized....

  • Executive Assistant/personal Assistant to CEO

    1 week ago

    Gurugram, Haryana, India Genext Inc Full time

    **Personal Assistant / Executive Assistant/ Secretary to CEO** **Responsibilities** - **Working with CEO and assisting him with his vertical businesses.** - **Should have client handling experience** - Experience in coordination with vendors, internal team members. - Manage and maintain **CEO's** calendar including scheduling appointments, internal/external...

  • Executive Assistant to CEO

    7 days ago

    Gurugram, Haryana, India Bharti Foundation Full time

    **Department/Function** - CEO Office**Location City** - Gurgaon**State** - Haryana**Reporting to (Designation/Role)** - CEO**Reported by (Designation/Role)** - None**Ideal Age Bracket** - Up to 20-28 years**Qualification** - Bachelors in Business Administration or Social work preferred**Experience (in years)** - Proven Experience: Minimum of 3 years of...

  • Secretary to CEO

    5 days ago

    Gurugram, Haryana, India HR POWER PAK Full time

    Job Summary: The Secretary to the CEO will provide comprehensive administrative support to the CEO, ensuring the efficient operation of the executive office. This role demands a high level of professionalism, discretion, and organizational skills. The Secretary will manage the CEO's schedule, communications, and administrative tasks, enabling the CEO to...

  • Executive Assistant to CEO

    2 weeks ago

    Gurugram, Haryana, India Zallery Full time

    **Key Responsibilities**: Calendar and Schedule Management: Organize and prioritize the CEO’s calendar by scheduling appointments, blocking time, and sending reminders. Travel and Ticketing: Arrange domestic and international travel plans, including ticket bookings, accommodation, itineraries, and other travel-related logistics. Leave Management: Oversee...

  • Executive Assistant to CEO

    7 days ago

    Gurugram, Haryana, India GSC Outsourcing Pvt. Ltd. Full time

    _**About CREB**_ Compound Real Estate Bonds (CREB) is a modern fixed income investment platform offering stable and consistent returns, backed by real estate, U.S. Treasuries, and cash equivalents. We’re on a mission to deliver secure, income-generating opportunities with a simple and transparent investor experience**.** - **Position Overview**_ We are...

  • Personal Assistant to CEO

    2 weeks ago

    Gurugram, Haryana, India 7P Promotions and Education Service Private Limited Full time

    **Serve as the primary liaison between various teams and the CEO.**: - **Support recruitment efforts or assist in policy/process implementation as directed by the CEO.**: - **Handle requests and inquiries efficiently, accurately recording dictations and meeting minutes.**: - **Demonstrate high levels of professionalism, proactivity, intelligence, and a...