Executive Assistant to CEO

4 days ago

Gurugram Haryana, India Swageazy Full time

**This opportunity is for maximum 3 years of experience.**

**Key Responsibilities**:

- **Calendar Management**:

- Manage and maintain the CEO's schedule, including appointments, meetings, and travel arrangements.
- Coordinate and prepare agendas, materials, and logistics for meetings.
- **Communication**:

- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Screen and prioritise communications to ensure the CEO’s time is efficiently managed.
- **Meeting Coordination**:

- Plan, coordinate, and ensure the CEO’s schedule is followed and respected.
- Organise and prepare for meetings, including gathering documents and attending to logistics.
- Take minutes during meetings and follow up on action items as necessary.
- **Travel Arrangements**:

- Arrange complex and detailed travel plans, itineraries, and agendas.
- Compile documents for travel-related meetings and provide support as needed during travel.
- **Project Management**:

- Assist the CEO with various projects, including research, analysis, and report preparation.
- Track progress on projects, ensuring that deadlines are met and deliverables are completed to a high standard.
- **Confidentiality**:

- Handle sensitive information with the utmost confidentiality and discretion.
- Maintain the confidentiality of proprietary information and maintain a thorough understanding of the company’s operations.
- **Administrative Support**:

- Manage the CEO’s expenses and submit expense reports accurately and on time.
- Handle various administrative tasks, such as organising files, ordering office supplies, and managing correspondence.
- Support the CEO in managing personal tasks as needed.
- **Relationship Management**:

- Build and maintain strong relationships with key stakeholders, both internal and external.
- Act as a liaison between the CEO and employees, clients, and external partners.

**Qualifications**:

- Bachelor’s degree in Business Administration, Management, or a related field preferred.
- Minimum 1 year of experience in an executive assistant or similar role, preferably supporting C-level executives.
- Exceptional organisational and time-management skills.
- Strong written and verbal communication skills.
- High level of professionalism, integrity, and discretion.
- Ability to handle multiple tasks and projects simultaneously with a keen attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
- Experience in handling travel arrangements and managing complex schedules.
- Strong problem-solving skills and the ability to work independently.

**Preferred Skills**
- Familiarity with G-suite relevant to the company’s operations.
- Ability to work in a fast-paced environment and adapt to changing priorities.

**Working Conditions**:

- Full-time position, with occasional extended hours based on business needs.
- Ability to travel occasionally if required.

**Job Types**: Full-time, Permanent

Pay: ₹600,000.00 - ₹800,000.00 per year

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 2 years (required)

**Language**:

- English (preferred)

Work Location: In person

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