Receptionist/administrator

2 weeks ago

Mumbai, India Pantomath Capital Advisors Pvt Ltd Full time

FEMALE ONLY

The receptionist serves as the first point of contact for visitors and callers to the organization. They are responsible for providing exceptional customer service, managing incoming calls, coordinating appointments and meetings, and maintaining a professional and organized front desk area. The receptionist plays a crucial role in creating a positive and welcoming atmosphere for employees, clients, and guests.

Key Responsibilities:
1. Greeting and Welcoming Visitors: Welcome guests, clients, and employees with a friendly and professional demeanor. Provide assistance, directions, or information as required.

2. Managing Phone Calls: Answer and direct incoming phone calls, take messages, and provide accurate information to callers. Transfer calls to appropriate individuals or departments efficiently.

3. Scheduling and Appointment Coordination: Schedule appointments, meetings, and conference room reservations for employees and clients. Maintain an organized calendar and ensure timely reminders are provided.

4. Administrative Support: Provide general administrative support, including photocopying, scanning, faxing, and filing documents. Assist with data entry and maintaining records as required, as and when required.

5. Mail and Package Handling: Receive, sort, and distribute incoming mail, packages, and deliveries. Prepare outgoing mail and packages for shipment using appropriate methods.

6. Maintaining Front Desk Area: Ensure the reception area is clean, organized, and presentable at all times. Monitor and maintain office supplies and place orders as needed.

7. Visitor and Security Management: Monitor out-siders accessing the office, and ensure compliance with security protocols. Maintain a visitor log and notify employees of guest arrivals.

8. Communication and Coordination: Serve as a central point of contact for employees, clients, and vendors. Relay messages and information promptly and accurately.

9. Customer Service: Provide exceptional customer service to all visitors, callers, and employees. Address inquiries, complaints, and issues professionally and promptly.

10. Team Collaboration: Collaborate with colleagues and departments to ensure smooth operations and effective communication within the organization. Assist with special projects or tasks as assigned.

Qualifications and Skills:

- High school diploma or equivalent (additional education or certification is a plus).
- Proven experience as a receptionist or in a similar customer service role.
- Excellent verbal and written communication skills.
- Strong interpersonal skills and a friendly, professional demeanor.
- Proficiency in using telephone systems and office equipment.
- Basic computer skills, including knowledge of MS Office (Word, Excel, Outlook).
- Exceptional organizational and time management skills.
- Ability to multitask and prioritize responsibilities in a fast-paced environment.
- Attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information with discretion.

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹25,000.00 - ₹40,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift

  • Receptionist/administrator

    1 week ago

    Mumbai, India Dream Infrastructures & Projects Pvt. Ltd. Full time

    Receptionist cum office administrator need to have excellent verbal and written interpersonal and communication skill. Should Be Able Manage Filing, Documentation And Other Office-Work Related To The Business. Knowledge Of Computer. (Word, Excel Power Point), Internet, Good Typing Speed Is Also Desired.) **Salary**: ₹15,000.00 - ₹25,000.00 per...

  • Receptionist/administrator

    4 days ago

    Mumbai, India MG ACTIVEWEAR Full time

    Position: Receptionist Company: MSK LIFESTYLE Location: Worli, Mumbai Are you a friendly and professional individual looking for an exciting opportunity to be the first point of contact for clients and visitors? Do you possess excellent communication skills and a welcoming demeanor? If you take pride in providing exceptional customer service and can...

  • Receptionist Administrator

    4 days ago

    Mumbai, Maharashtra, India Royale Impex Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    Royale Impex is a leader in premium marble and stone solutions. With the opening of our new location, we are seeking a professional and organized Receptionist & Administrative Assistant who will manage front desk operations while supporting daily administrative functions. A background in building materials, construction, or architecture is preferred to...

  • Receptionist/administrator

    2 days ago

    Mumbai, Maharashtra, India The Art of Living HR Full time

    **Location**: Andheri West, Mumbai **Experience Required**: 1 - 3 Years **Industry**: Shipping & Logistics **Employment Type**: Full-Time | On-Site We are looking for a **Receptionist / Administrator** to join our team at our **Andheri West** office. This role is ideal for someone who is professional, well-spoken, and experienced in front office management...

  • Receptionist/administrator

    1 week ago

    Sewri, Mumbai, Maharashtra, India Royale Impex Full time

    **About Us**: Royale Impex is a leader in premium marble and stone solutions. With the opening of our new location, we are seeking a professional and organized Receptionist & Administrative Assistant who will manage front desk operations while supporting daily administrative functions. A background in building materials, construction, or architecture is...

  • Receptionist/administrator

    1 week ago

    Vikhroli, Mumbai, Maharashtra, India S M ELECTRICAL WORKS Full time

    Post - Reception - Education - Graduate only - Experience-1-3 years - skill and job duties as follows - Welcome visitors. Receptionists greet customers and visitors, determine their needs and direct them appropriately.... - Answer phone calls.... - Manage mail.... - Perform administrative duties.... - Ensure cleanliness.... - Assist in maintaining...

  • Receptionist/Administrator

    1 week ago

    Jogeshwari West, Mumbai, Maharashtra, India Rudra builders Full time ₹ 2,76,000 - ₹ 3,12,000 per year

    Job Description: Receptionist / AdministratorLocation: Jogeshwari West, MumbaiCompany: Rudra GroupSalary: ₹23,000 – ₹26,000 per monthRole OverviewRudra Group is looking for a smart, well-presented, and tech-savvy Receptionist / Administrator who can efficiently manage front-desk operations and handle day-to-day administrative tasks. The ideal candidate...

  • Receptionist/administrator

    2 weeks ago

    Andheri West, Mumbai, Maharashtra, India NR Agrawal & Co Full time

    **Responsibilities**: - Answer and direct phone calls in a professional manner - Greet and assist visitors with a friendly and welcoming attitude - Manage incoming and outgoing mail and packages - Provide administrative support - Scan & Upload documents - Maintain office supplies and equipment - Monitor Attendance of staff - Preparing Cheques &...

  • Receptionist/administrator

    2 weeks ago

    Mumbai, India Pantomath Capital Advisors Pvt Ltd Full time

    The receptionist serves as the first point of contact for visitors and callers to the organization. They are responsible for providing exceptional customer service, managing incoming calls, coordinating appointments and meetings, and maintaining a professional and organized front desk area. The receptionist plays a crucial role in creating a positive and...

  • Receptionist/administrator

    2 weeks ago

    Mumbai District, Maharashtra, India DIfX Technology LLc Full time

    **Receptionist** **Job Summary**: The Receptionist is responsible for managing the front desk, receiving visitors, and handling inquiries. They contribute to creating a welcoming and efficient environment for clients, guests, and employees **Key Responsibilities**: - Warmly welcome and greet visitors, clients, and employees as they enter the office. -...