Personal Assistant

16 hours ago

Kasba Kolkata West Bengal, India Ziel Classes Full time

Job Description - Personal Assistant (PA) to Co-Founder

We are seeking a highly organized, resourceful, and dynamic Personal Assistant (PA) to provide comprehensive support to the Co-Founder and senior leadership. The role demands flexibility, intelligence, discretion, and excellent communication skills with the ability to anticipate needs, handle confidential information, and work independently in a fast-paced environment.

**Key Responsibilities**
- Executive & Administrative Support.
- Accompany the Co-Founder throughout the day and provide on-the-move assistance.
- Manage calendars, appointments, meetings, and travel itineraries.
- Draft, review, and manage correspondence, reports, presentations, and documents.
- Maintain organized filing systems (digital & physical).
- Anticipate executive needs, solve problems independently, and manage changing priorities.

**Communication & Coordination**
- Act as the first point of contact between leadership and internal/external stakeholders.
- Liaise with departments, clients, and vendors to ensure smooth workflows.
- Maintain professional, timely, and effective communication.

**Event & Office Management**
- Organize meetings, conferences, and official events.
- Take accurate minutes of meetings and follow up on action items.
- Support office administration, supplies management, and vendor coordination.

**Decision Support & Research**
- Conduct research, compile data, and prepare briefing notes.
- Provide proactive solutions and decision support for upcoming priorities.
- Maintain strict confidentiality of sensitive and business-critical information.

**Requirements**:

- Graduate in English, Business, or Commerce (preferred).
- Excellent verbal and written communication in English, Hindi, and preferably a regional language (Bengali).
- Strong proficiency in AI tools, MS Word, Excel, Google Workspace, and office management tools.
- Smart, proactive, and independent — able to take initiative without constant supervision.
- Flexible with working hours; willingness to adjust to varying schedules.
- On-site role only (no work-from-home option).

**Preferred Profile**
- Prior experience as a *Personal Assistant, Executive Assistant, or in a corporate office environment*.
- Strong organizational, multitasking, and problem-solving abilities.
- High level of discretion, professionalism, and interpersonal skills.
- Ability to manage pressure, deadlines, and multiple stakeholders with efficiency.

Pay: From ₹15,000.00 per month

**Language**:

- English (preferred)

Work Location: In person

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