School- Administrative Assistant/receptionist

1 week ago

Bengaluru Karnataka, India JAIN GROUP Full time

**Job Title**: Administrative Assistant

**Location**: Jayanagar 8th Block, Bengaluru

**About**: Knowledgeum Academy is an IB World School backed by JAIN Group, an education provider. In India having 30 years of legacy. The Academy offers the International Baccalaureate Diploma Programme (Grade 11 and 12) in the heart of Bengaluru - Jayanagar. It is a place Where the mind and heart come together for an immersive learning experience. At Knowledgeum Academy, the learners will be provided with an engaging environment that is Highly stimulating, interactive, and reflective.

**Job Purpose**:Provide administrative and logístical support to the IB Program Coordinators / HOS / HOD, ensuring a smooth functioning of the IB Program.

The role requires excellent organizational and communication skills, attention to detail and a good understanding of the IB Curriculum.

**Roles and Responsibilities**
- Provide IB coordinators & Head of School administrative support.
- Update of School systems
- Schedule meetings with parents for progress updates with SSLT(Senior Student Leadership Team)
- Assist the IB Coordinators in maintaining accurate records, databases, and documentation related to the IB program.
- Help prepare and distribute materials for IB meetings, workshops, and events.
- Collaborate with teachers to ensure the implementation of the IB curriculum, including organizing resources and materials for exams.
- Provide administrative support with the logistics of the ed of year exams, Mock Exams and IB Exams
- Coordinate the IB Diplomas scanning, filing and distribution

**Administrative**:

- Collect and print all exams.
- Prepare cover sheets for all exams.
- Prepare and manage invigilation.
- Invigilation - support.
- Retrieve data from the GL assessment site for GL results.
- Create interview schedules for grade 10 meetings.
- Send exam results to parents through mail merge.
- Management of Coordinators' Calendars
- Support for Grade 10 Options SLT/Coordinators Interviews
- Support in collating and communicating internal and external IB-related information (predicted grades, registration documents, etc)
- Support in sending out parcels and documents to IB via couriers - Aramex, DHL (Exams, etc)

**Key Attributes**:

- Able to work collaboratively with multiple groups of people, including teachers, students, parents
- Confident in working with large volumes of data
- Excellent Organizational Skills
- Excellent interpersonal and communication skills
- Possesses a positive attitude
- A multi-tasker and able to support the SSLT with Administration
- Good general education appropriate to the post
- A minimum of 2 years working in an administrative or similar field

**Best regards,**

**Priyasri K**

Talent Acquisition Executive Human Resources

Office of Human Resources

JAIN Group & JAIN (Deemed-to-be-University)

**9620500113**

Pay: ₹20,000.00 - ₹35,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Ability to commute/relocate:

- Bangalore City, Karnataka: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Diploma (required)

**Experience**:

- Front office: 2 years (required)

**Language**:

- Kannada (required)

**Location**:

- Bangalore City, Karnataka (required)

Work Location: In person

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