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Office Administration Executive

3 weeks ago

Bhilai, India TIOT Systems Pvt. Ltd. Full time

The Office Administration Executive for Documentation is responsible for providing administrative and clerical support to the Tendering Department. This includes a wide range of tasks, such as:

- Assisting with the preparation and submission of tender documents
- Managing the tender database
- Maintaining tender files
- Communicating with tenderers and other stakeholders
- Providing administrative support to the Tendering Manager

**Essential Duties and Responsibilities**:

- Assist with the preparation and submission of tender documents, including: Gathering and compiling required information Proofreading and editing documents.
- Submitting documents on time and in accordance with tender requirements
- Manage the tender database, including: Entering and updating tender information
- Generating reports Providing access to the database to authorized users
- Maintain tender files, including: Organizing and filing tender documents Archiving completed tenders Providing access to files to authorized users
- Communicate with tenderers and other stakeholders, including: Responding to inquiries Providing clarifications Coordinating meetings and site visits.
- Provide administrative support to the Tendering Manager, including: Scheduling appointments.
- Preparing presentations and reports.
- Managing correspondence.
- Other administrative tasks as required

**Qualifications**:

- Bachelor's/Management degree or a related field.
- 3+ years of experience as an executive assistant or in a similar role.
- Excellent organizational and time management skills
- Strong communication and interpersonal skills
- Proficient in Microsoft Office Suite and other office software
- Ability to work independently and as part of a team

**Compensation and Benefits**:

- Competitive salary and benefits package
- Opportunity to work with a talented and experienced team
- Chance to make a significant contribution to the success of the company

**Job Types**: Full-time, Permanent

Pay: ₹12,000.00 - ₹25,000.00 per month

**Benefits**:

- Paid time off

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Language**:

- English (preferred)

**Location**:

- Bhilai, Chhattisgarh (required)