Admin Executive

6 days ago

Goregaon Mumbai Maharashtra, India XLNC Technologies Full time

**Job Summary**:
We are seeking a proactive and highly organized Office Administrator to manage day-to-day office operations, vendor relationships, facility maintenance, asset tracking, employee coordination, and executive assistance. This role is pivotal in ensuring a smooth, efficient, and supportive work environment for both employees and management.

**Key Responsibilities**:
1. Vendor Management
- Source quotations and negotiate prices for goods and services.
- Coordinate timely delivery and payment processing with vendors.
- Manage third-party staff (housekeeping, security), including attendance tracking, dispute resolution, and night shift supervision (on-call).
- Raise laptop service tickets and coordinate laptop procurement for new joiners.

2. Asset Management
- Maintain and update inventory of office assets and supplies.
- Prepare regular asset reports and manage relationships with asset vendors.
- Schedule and oversee regular maintenance for office equipment (ACs, CCTV, printers, etc.).

3. Office Management & Coordination
- Ensure a clean, well-maintained, and functional office environment.
- Maintain organized records of office documentation including invoices, contracts, and files.
- Manage travel bookings and itineraries for employees and management.
- Provide basic IT support and coordinate with IT teams as needed.
- Assist with planning and execution of corporate events and team activities.
- Manage access to software and hardware systems in accordance with company policies.
- Support HR with onboarding and setup for new hires.
- Stay available for urgent night shift requirements and maintain emergency contact records.

4. Meal Coordination
- Distribute and manage Google Forms for daily lunch and dinner attendance.
- Coordinate accurate meal counts and special requests with food vendors.
- Collect feedback and drive improvements in food quality and service.
- Maintain weekly reports on food logistics and related tasks.

5. Personal Assistance to Management
- Assist MD & CEO with personal scheduling, travel, and errands.
- Coordinate with household staff and external service providers as needed.

**Qualifications**:

- Bachelor's degree in Business Administration or related field (preferred).
- 1-5 years of experience in office administration or facilities management.
- Excellent communication, negotiation, and interpersonal skills.
- Strong organizational and multitasking abilities.
- Proficient in MS Office, Google Workspace, and basic IT troubleshooting.
- Comfortable being on-call for emergencies or night-shift support.

Pay: ₹20,000.00 - ₹23,000.00 per month

**Benefits**:

- Food provided
- Health insurance

Work Location: In person

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