Admin Executive

2 weeks ago

Goregaon Mumbai Maharashtra, India St John's Universal School Full time ₹ 4,12,712 - ₹ 5,00,000 per year

Job Title: Admin Executive

Location: St. John Universal School, Goregaon, Mumbai

Department: Administration

Reporting To: Principal / School Administrator

Job Summary:

The Admin Executive will be responsible for managing the day-to-day administrative operations of the school, ensuring smooth functioning of all departments, and providing support to staff, students, and parents. The ideal candidate should be organized, detail-oriented, and able to multitask efficiently in a fast-paced school environment.

Key Responsibilities:

1. General Administration

  • Oversee daily office operations and ensure administrative efficiency.
  • Maintain records, files, and documentation (attendance, circulars, communication logs, etc.).
  • Handle correspondence, emails, and telephone calls in a professional manner.
  • Coordinate with vendors and service providers for maintenance, repairs, and supplies.
  • Monitor housekeeping, security, and transport operations.

2. Facility Management

  • Ensure cleanliness, safety, and functionality of the school premises.
  • Coordinate with maintenance staff for timely repair of infrastructure and equipment.
  • Maintain an inventory of school assets, furniture, stationery, and consumables.

3. Support for Academic & Events

  • Assist in organizing school events, examinations, parent-teacher meetings, and annual functions.
  • Support teachers and departments with administrative requirements.
  • Manage logistics for school programs, guest visits, and workshops.

4. HR & Staff Coordination

  • Maintain attendance, leave records, and staff schedules.
  • Assist in onboarding new staff members and maintaining employee files.

5. Communication & Liaison

  • Act as a point of contact between school management, parents, and external agencies.
  • Ensure effective internal communication among departments.

Required Qualifications & Skills:

  • Graduate in any discipline (preferred: B.A. / B.Com. / BBA).
  • Minimum 2–4 years of experience in school or office administration.
  • Strong verbal and written communication skills in English and Hindi/Marathi.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and email management.
  • Excellent organizational, problem-solving, and multitasking skills.
  • Pleasant personality and professional demeanor.

Working Hours:

Monday to Saturday, 8:00 AM – 4:00 PM (subject to school timings and events).

Compensation:

Commensurate with experience and as per school norms.

Job Type: Full-time

Pay: ₹10, ₹34,476.03 per month

Work Location: In person

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