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Executive Assistant to The CEO

3 weeks ago

Dadar Mumbai Maharashtra, India Triologic Enterprises Pvt Ltd Full time

Job Summary:
Key Responsibilities:

- Administrative Support:

- Handle phone calls, correspondence, and other communications on behalf of the CEO.
- Organize and prepare for meetings, including agendas, materials, and follow-ups.
- Draft and review documents, letters, and presentations.
- Follow-Up Management:

- Track tasks delegated to the team, ensuring deadlines are met.
- Maintain a structured follow-up system, ensuring accountability across all tasks.
- Coordination and Research:

- Coordinate with internal and external stakeholders on behalf of the CEO.
- Conduct thorough research and provide relevant data for decision-making.
- Liaise with vendors and service providers to handle personal and office-related tasks.
- Personal Assistance:

- Manage personal tasks for the CEO, such as booking travel, reservations, and errands.
- Oversee arrangements for family commitments, if needed.

Qualifications and Skills:

- Experience:

- 3-5 years of experience as an Executive Assistant or in a similar role, preferably supporting C-level executives.
- Education:

- Bachelor’s degree or a graduate from a secretarial college.
- Skills:

- Exceptional follow-up skills (non-negotiable).
- Proficiency in MS Office (Excel, Word, and Outlook).
- Strong written and spoken English communication skills.
- Ability to handle multiple tasks and prioritize effectively.
- Familiarity with shorthand and advanced Excel functions like Pivot Tables, VLOOKUP, etc., is a plus.

Preferred Qualities:

- Job stability with a history of long-term employment.
- High level of integrity, honesty, and discretion.
- Resides within 45 minutes of the office location.
- Comfortable handling both professional and personal tasks for the CEO.

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹45,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift
- Fixed shift

Supplemental Pay:

- Overtime pay
- Performance bonus

**Experience**:

- total work: 3 years (preferred)

Work Location: In person