Executive Assistant

4 days ago

Noida Uttar Pradesh, India People Pivot Full time

**Key Responsibilities**:

- Follow up work with staff assigned by the MD
- Plan and maintain MD’s calendar and recurring tasks, arrange appointments, organize and set agendas and action points for all his meetings
- Act as ‘follow-up Manager’ across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed
- Book transport and accommodation as and when required
- Attend Senior Leadership Team meetings, off-site quarterly days, and other strategic meetings to take notes and action points
- Manage annual audits and accreditation's
- Maintain administrative systems, database, and server protocols.
- Collaborate effectively with all staff, clients, and suppliers
- Provide good relationship management with the client
- Deliver timely and outstanding client satisfaction

**Qualifications and Skills**:

- Previous EA experience at CEO/Director level.
- Exceptional organizational skills of self and others and ability to work without supervision
- Maintain 100% confidentiality, demonstrate diplomacy and tactfulness
- Focus on business priorities and all functions to ensure client and other stakeholder satisfaction
- Ability to remain calm under pressure and manage conflicting priorities
- Strong Microsoft Skills for common apps
- Ability to take and record accurate notes/minutes in complex meetings
- Accountable and committed to the task in hand
- Constantly consider where we can ‘do better’ - be enterprising
- With integrity, honesty and openness
- Always act in the best interest of the client
- Approachable to clients and colleagues
- Excellent communication and interpersonal skills at all levels
- Open to new ways of doing things
- An ability to manage time and workload efficiently
- Willing to do whatever it takes to get the job done.

Schedule:

- Day shift

Ability to commute/relocate:

- Noida, Uttar Pradesh: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Bachelor's (preferred)

**Experience**:

- EA experience at CEO: 5 years (required)
- total work: 5 years (required)

**Language**:

- English (required)

Work Location: In person

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