Personal Assistant/executive Secretary

4 hours ago

Visakhapatnam Andhra Pradesh, India Touchstone Foundation Full time

**Job Summary
We are looking for a new Executive Assistant to support our executive team. You will manage mostly campaign -related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.
**Responsibilities and Duties**
- Preparing financial statements, reports, memos, invoices letters, and other documents.
- Answering phones and routing calls to the correct person or taking messages.
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
- Greeting visitors and deciding if they should be able to meet with executives.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analysing incoming memos, submissions, and distributing them as needed.
- Making travel arrangements for executives.
- Performing office duties that include ordering supplies and managing a records database.
- Experience as a virtual assistant.
- Provide general administrative support.

**Qualifications and Skills. Fluency in English is must.**
- Proven experience as an executive assistant or other relevant administrative support experience more than 5 Years.
- In-depth understanding of entire MS Office suite.
- Any UG / PG in management.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.

Pay: ₹15,000.00 - ₹20,000.00 per month

Schedule:

- Morning shift

**Education**:

- Master's (preferred)

**Experience**:

- total work: 4 years (preferred)

**Language**:

- English (required)

Work Location: In person

Expected Start Date: 01/04/2025

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