Personal Secretary

**Personal SecretaryJob Summary**:
The Personal Secretary is responsible for managing the day-to-day administrative tasks of a key individual, such as an executive, manager, or entrepreneur. The role includes handling communications, managing schedules, organizing meetings and events, maintaining records, and performing other clerical duties to support the individual’s personal and professional needs.

**Key Responsibilities**:

- **Calendar Management**: Schedule and maintain appointments, meetings, and travel arrangements. Ensure the individual’s calendar is organized and up to date.
- **Document Preparation**: Prepare, organize, and maintain various documents, reports, presentations, and records. Handle confidential information with discretion.
- **Meeting Support**: Coordinate meetings by booking venues, preparing agendas, and ensuring all necessary materials are available. Take meeting minutes and follow up on action items.
- **Travel Arrangements**: Organize domestic and international travel, including booking flights, accommodations, transportation, and preparing itineraries.
- **Task Management**: Track and prioritize the individual’s daily tasks and projects. Remind the individual of deadlines and assist in managing time efficiently.
- **Office Management**: Maintain office supplies, manage filing systems, and ensure that the workspace is organized and efficient.
- **Personal Errands**: In some cases, a personal secretary may also handle personal errands, such as shopping, scheduling personal appointments, or assisting with personal projects.
- **Confidentiality**: Handle sensitive and confidential information with the utmost integrity and discretion.

**Skills and Qualifications**:

- **Organizational Skills**: Ability to multitask, prioritize, and manage time effectively.
- **Communication Skills**: Strong written and verbal communication abilities to interact with clients, staff, and other stakeholders.
- **Attention to Detail**: Ability to manage complex schedules, documents, and tasks with a high degree of accuracy.
- **Technological Proficiency**: Comfortable using office software (Microsoft Office, Google Suite, etc.), scheduling tools, and communication platforms.
- **Discretion and Trustworthiness**: Ability to handle confidential information with professionalism.
- **Problem Solving**: Ability to anticipate needs and address issues proactively.

**Education and Experience**:

- **Education**: High school diploma or equivalent; college degree preferred.
- **Experience**: Prior experience in administrative or secretarial roles is often required. Experience working with high-level executives is a plus.

**Working Conditions**:

- **Schedule**: Standard office hours, with potential for after-hours work depending on the individual’s schedule and needs.
- **Location**: Typically works at the individual’s office, but may also require travel or work from home.

This role demands a highly organized and proactive individual who is capable of managing various responsibilities to ensure that the individual they support operates efficiently and effectively.

**Language**:

- Hindi (required)
- English (required)
- Telugu (required)

Work Location: In person