Administrative Coordinator

**Organization**:
**Eclat Engineering Pvt Ltd.**

**Unit**:
AHMEDABAD

**Position/ Designation**:
Administrative Coordinator

**Date**:
1/5/2025

**About Us**

At Eclat, we believe that technology can make a big difference to a world dependent on access to knowledge.

In our current avatar, we are solving for eContent discovery and access challenges that the research community and students face while pursuing their research and education.

Using technology we also help librarians drive user engagement and take informed decisions on which content providers to work with.

We are present in 60+ countries and work with 2000+ institutes including Fortune 500 companies; premier academic and research institutes like AIIMs, ISB, IIMs, IITs, NTU Singapore and institutions in Japan, S.E. Asia, Middle East, Africa and Latin America.

**About The Role**

The Administrative Coordinator will play a pivotal role in ensuring operational efficiency within our organization. As an Administrative Coordinator, you will be responsible for coordinating shipping logistics, managing travel arrangements, organizing events, overseeing tools and software access, addressing queries from key stakeholders, preparing expense reports, handling office supplies, systematically filing documents, and collaborating with the Accounts team on accounting. Your contribution will be essential in maintaining seamless administrative processes and supporting overall organizational productivity.

**You Will Closely Work With**
- Accounts team
- HR department
- External stakeholders for accounts
- External Vendors

**What Describes You Best**
- Bachelors of Commerce or equivalent (Strong background in Accounting)
- 1.5-3 years of experience in Office administration with involvement in Accounts
- Prior experience in Tech Company preferred

**Skills**

**Attitude**
- Excellent networking and resource mobilization skills
- Excellent Communication and Coordination skills
- Good organizational and time management skills
- Good negotiation skills
- Basic understanding of Excel
- Basic understanding of Banking and accounting
- Good Problem-solving skills

**Additional note** : Must be open to travel/commute as necessary
- Go getter
- Patient and persevering
- Approachable
- Detail-oriented mindset
- Should know where to maintain confidentiality and discretion
- Adaptable and flexible
- Team player

**What will you Own**

The Administrative Coordinator will take the ownership of smooth operations by executing on required shipping, travel, events, stakeholder queries, expenses, supplies, documents, banking, software and device issues, and collaborating with the Accounts department.

**How will you spend your time at Eclat**
- **Providing Financial and Administrative Support**: Managing expense reports, payroll management, handling bank-related tasks, employee entry-exit formalities, overseeing office supplies, and providing general administrative support.
- **Vendor Management**
- **Coordinating Shipping and Logistics**: Overseeing shipping processes for devices, onboarding kits, prizes, certificates and gifts.
- **Managing Travel and Events**: Arranging travel plans, accommodations, and scheduling in-house and external events.
- **Continuously Improving Processes**: Identifying opportunities for process enhancement, contributing to overall administrative efficiency.

**Compensation & Application Criteria**
- **CTC**: Up to ₹4 LPA (Non-negotiable)
- **Excellent communication skills** (written and verbal) are **MANDATORY**:
**Why Join Us**
- Be a part of our growth story as we aim to take leadership position in international markets
- Opportunity to manage and lead global teams and channel partner network
- Join technology innovators who believe in solving world-scale challenges to drive global knowledge-sharing
- Healthy work/life balance, offering wellbeing initiatives, parental leave, career development assistance, required work infrastructure support

Pay: ₹180,000.00 - ₹400,000.00 per year

**Benefits**:

- Cell phone reimbursement
- Flexible schedule
- Food provided
- Health insurance
- Internet reimbursement
- Leave encashment
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund
- Work from home

Schedule:

- Day shift
- Monday to Friday

Supplemental Pay:

- Performance bonus

Work Location: In person