Office Administrator

1 week ago

Bengaluru, India Settlin Full time

**To manage, direct and monitor the overall performance of the admin activities(day to day)**

**Answering all the inbound calls and transferring to the concerned dept if required**

**2. Office Coordination**:Assist in organizing and scheduling meetings, appointments, and events. Coordinate conference room bookings and ensure necessary resources are available for meetings.

**3. Administrative Support**:Provide administrative assistance to various departments, including managing documents, filing, and data entry tasks. Assist with creating and maintaining reports, presentations, and spreadsheets.

**4. Supplies and Inventory Management**:Monitor office supplies and equipment, ensuring timely replenishment when necessary. Maintain an organized inventory of office assets.

**5. Facility Management**:Collaborate with building management for maintenance and repair requests. Address any office-related issues promptly to ensure a safe and comfortable working environment.

**6. Travel Arrangements**: Assist employees in making travel arrangements, including booking flights, hotels, and transportation as needed.

**7. Office Communication**: Maintain effective communication within the organization by distributing memos, notices, and updates to employees.

**8. Vendor Management**: Liaise with external vendors and suppliers, negotiate contracts, and ensure timely payments for services rendered.

**9. Financial Support**: Assist with basic financial tasks, such as processing invoices, managing petty cash, and reconciling expenses.

**10. HR Assistance**:Support HR activities, including onboarding new employees, maintaining employee records, and managing timesheets and leave requests.

**Requirements**:
1. Proven experience as an Office Administrator or similar administrative role.

2. Excellent organizational and time management skills, with the ability to multitask and prioritize responsibilities effectively.

3. Strong communication and interpersonal abilities, with a customer-oriented approach.

4. Proficiency in using office software, including MS Office Suite (Word, Excel, PowerPoint, Outlook).

5. Basic understanding of financial tasks and record-keeping.

6. High level of discretion and confidentiality when handling sensitive information.

7. Attention to detail and commitment to accuracy in all tasks.

8. Ability to work both independently and collaboratively within a team environment.

9. Flexibility to adapt to changing priorities and business needs.

10. Knowledge of [specific tools/software used in the industry, if applicable] - a plus.

**Note**: A valid driver's license and access to a vehicle may be required for this role, as it involves frequent travel within the designated area.

**Salary**: ₹25,000.00 - ₹40,000.00 per month

**Benefits**:

- Leave encashment
- Paid sick time
- Provident Fund

Schedule:

- Day shift

Ability to commute/relocate:

- Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Microsoft Office: 1 year (preferred)
- total work: 1 year (preferred)

Work Location: In person

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