Office Administrator

7 days ago

Gwalior Madhya Pradesh, India Rehaan Global Pvt Ltd Full time

Roles and Responsibilities of an Office Administrator
- **Administrative Support**:

- Provide administrative support to ensure efficient operation of the office.
- Answer and direct phone calls, take messages, and handle correspondence.
- **Office Management**:

- Oversee and coordinate office operations and procedures.
- Maintain office supplies inventory and place orders as necessary.
- Ensure the office is tidy, organized, and fully stocked with necessary supplies.
- **Documentation and Record-Keeping**:

- Maintain and update company databases and filing systems.
- Organize and archive documents and records.
- Prepare and edit documents, reports, and presentations.
- **Communication**:

- Serve as the primary point of contact for internal and external communications.
- Communicate company policies, procedures, and announcements to staff.
- **Human Resources Support**:

- Assist with recruitment processes, including posting job vacancies and scheduling interviews.
- Maintain employee records and handle HR documentation.
- Coordinate onboarding and training sessions for new employees.
- **Financial Administration**:

- Assist with basic bookkeeping tasks such as processing invoices and managing accounts payable/receivable.
- Prepare expense reports and assist with budget tracking.
- Handle petty cash and monitor office expenditures.
- **Technology and Equipment Management**:

- Ensure proper functioning of office equipment and coordinate repairs when necessary.
- Manage IT support requests and liaise with IT support teams.
- **Customer Service**:

- Greet and assist visitors and clients in a professional and friendly manner.
- Handle customer inquiries and complaints promptly and efficiently.
- **Project Coordination**:

- Assist in planning and coordinating company events, meetings, and projects.
- Monitor project timelines and deliverables to ensure deadlines are met.
- **Compliance and Safety**:

- Ensure compliance with company policies and legal requirements.
- Implement and oversee health and safety protocols within the office.
- **Miscellaneous**:

- Perform other duties as assigned by management.
- Provide support to other departments as needed.

Skills and Qualifications:

- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to multitask and prioritize tasks effectively.
- Strong attention to detail and problem-solving skills.
- Basic understanding of financial and HR principles.
- Professional demeanor and customer service orientation.
- Ability to work independently and as part of a team.

**Job Types**: Full-time, Permanent

Pay: From ₹15,000.00 per month

**Benefits**:

- Paid sick time

Schedule:

- Day shift
- Fixed shift
- Morning shift

Supplemental pay types:

- Overtime pay

Work Location: In person

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