Procurement Support

PROCUREMENT SUPPORT - APAC (JOB NUMBER: BNP023281)

**About BNP Paribas Group**:
BNP Paribas is a top-ranking bank in Europe with an international profile. It operates in 71 countries and has almost 199 000 employees. The Group ranks highly in its three core areas of activity: Domestic Markets and International Financial Services (whose retail banking networks and financial services are grouped together under Retail Banking & Services) and Corporate & Institutional Banking, centered on corporate and institutional clients. The Group helps all of its clients (retail, associations, businesses, SMEs, large corporate and institutional) to implement their projects by providing them with services in financing, investment, savings and protection. In its Corporate & Institutional Banking and International Financial Services activities, BNP Paribas enjoys leading positions in Europe, a strong presence in the Americas and has a solid and fast-growing network in the Asia/Pacific region.

**About BNP Paribas India Solutions**:
Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas SA, a leading bank in Europe with an international reach. With delivery centers located in Bengaluru, Chennai and Mumbai, we are a 24x7 global delivery center. India Solutions services three business lines: Corporate and Institutional Banking, Investment Solutions and Retail Banking for BNP Paribas across the Group. Driving innovation and growth, we are harnessing the potential of over 6000 employees, to provide support and develop best-in-class solutions.

**About Business line/Function**:
APAC ISPL ITO Services provides support to APAC in creation of Purchase orders for Hong Kong and Singapore regions and in performing month end accruals, provisions and reconciliation processes.

Pre-payments, Asset creation/modification/write -off requests, WIP, Reclasses etc. are other tasks associated with the process.

APAC ARIBA Services provides support to APAC in uploading of contracts or agreements into ARIBA tool, carrying out amendments as necessary, along with other tasks such as creation of users and suppliers into the tool, etc.

**Job Title**:
**Procurement Support - APAC**

**Date**:
**Department**:
**ISPL Procurement**

**Location**:
**Mumbai**

**Business Line / Function**:
**Procurement PCOE**

**Reports to**:

- (Direct)_

**Procurement PCOE**

**Grade**:
(if applicable)
- (Functional)_

**Number of Direct Reports**:
**NA**

**Directorship / Registration**:
NA

**Position Purpose**

They will be supporting _APAC ISPL ITO Services & APAC ARIBA teams_ in their activities ranging from creation of Purchase orders for Hong Kong and Singapore regions performing month end accruals, provisions and reconciliation processes & upload of contracts in ARIBA tool along with other related tasks associated with both these processes.

**Responsibilities**

**For APAC ISPL ITO Services**:

- Purchase Order creations in SAP for Hong Kong and Singapore Clients
- Invoice processing for HK region and Booking of Goods Receipts i.e. GRN in SAP
- Performing technical validation though the tool & follow-up for vendor payments queries
- Identifying Pre-payments to be booked in SAP and raising the requests accordingly.
- Providing accrual entries/provisions for booking in SAP
- Processing of WIP tasks
- Working on month-end reconciliations for pre-payments, accruals & provisions
- Reconciliation of Expense Accounts with SAP and Clients Systems.
- Participating in local audits, OPC controls and also sharing of required evidences
- Perform additional tasks of Asset creation/modification/write -off requests
- Maintaining daily and monthly trackers. Also support in collating evidences for OPC, local audits and other audits as required.
- Preparing related dashboards and reports basis set frequency.
- Participating in calls with the required stakeholders in regularized manner.
- Preparation of Steerco decks and participating in Governance calls

**FOR ARIBA TASKS**:

- Managing Ariba mailbox and be responsible for actioning all Ariba requests for contract uploads, amendments; for BNPP APAC Locations.
- Be responsible for adding new buyers / Suppliers in SAP ARIBA for new user / supplier set up required in the tool.
- Addressing queries on Amendment, Renewal, & Termination & Closing of contacts in ARIBA.
- Maintaining a tracker for record purposes & audit reasons.
- Publishing of the KPI reports to the stakeholders on a quarterly basis.
- Publishing of Monthly Decks for the Management.

**Technical & Behavioral Competencies**

**Technical**:

- Strong knowledge of MS Office Products and SharePoint
- Data Analysis and preparing management presentations and presenting to them
- Good Report creating skills
- Prior knowledge of Ariba, PDAP, SAP, P2P tools is a plus

**Behavioural**:

- Effective verbal and written communication skills
- Self-starter & motivated
- Strong problem-solving and analytical skills
- Actively seeking to further kn