Executive Assistant

2 weeks ago

Chennai Tamil Nadu, India BOT VFX Full time

The Executive Assistant is responsible for providing comprehensive support to the Co-founder and COO in managing the organization’s operations, including support in regulatory compliances and administration.

The Executive Assistant must be creative and enjoy working with a growing company. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

The role is dynamic and amongst other things may include the following:
POSITION RESPONSIBILITIES
- EXECUTIVE ASSISTANCE
- Managing the calendars
- Regular follow up with various departments and teams for any outstanding matters
- Regular Debrief on pending matters
- Setting up and managing the wishes for special occasions of key employees, clients and contacts.
- Following up, coordinating ongoing initiatives and getting them to a closure.

Making travel arrangements and detailed travel itineraries Taking dictation and minutes and writing them up

subsequently
- Handling correspondence
- Setting up and managing the wishes for special occasions of key employees, clients and contacts.
- Producing reports and presentations
- Carrying out any research.
- Managing Reimbursements, basic accounts and

coordination
- Regular errands & General administrative tasks
- OPERATIONS, MANAGEMENT
- Assistance with any Documentation
- Review Legal documents
- Maintaining the current filing and database system, and looking for ways to improve current systems
- Overview of compliance requirements and follow up
- Overview of Facility management
- Change management

REQUIRED SKILLS
- Proficiency in Excel & Spreadsheets
- Good understanding of GSuite and its capabilities.
- Ability to multitask and prioritise tasks
- Excellent time management skills
- Ability to take high level inputs and act on them
- Well-developed organisational skills
- Attention to detail
- Great verbal and written communication skills
- Professional discretion
- Interpersonal, Critical thinking and Problem Solving skills
- Project Management
- Ability to understand & leverage technology

PREFERRED INDUSTRY EXPERIENCE
Background in aviation, hospitality, IT, hospitals, etc.

ABOUT US
BOT VFX is a renowned visual effects services company serving clients globally. With nearly 800+ team members, operations in Chennai, Coimbatore, Hyderabad, Pune and Atlanta, and over a dozen years of operating experience, the privately held company has enchanted clients with its mix of creative chops, scale, and distinctive, quirky culture. It's also the winner of four FICCI BAF awards, and has a wide list of fans from Los Angeles to London and Montreal to Wellington.

  • Executive Assistant

    3 days ago

    Chennai, Tamil Nadu, India Acrannolife Genomics Full time

    **About Us**: Acrannolife Genomics is developing technologies to provide most-affordable point-of-care pharmacogenomics and genomic diagnostics tests. Acrannolife has a dedicated research and development team of scientists from across the world intending to provide better clinical outcomes with faster results and positively impact patients’ lives. At...

  • Executive Assistant

    1 week ago

    Chennai, Tamil Nadu, India Velocida private limited Full time

    **JD for EA(Executive Assistant /HR executive )** **Location: Chennai,** **Ctc:Max 10lpa** **Experience**: 8-10 years of total professional experience. Prior experience in supporting executive teams and contributing to HR functions. **Executive Support**: Provide high-level administrative support to executives, including managing calendars, scheduling...

  • Executive Assistant

    7 days ago

    Chennai, Tamil Nadu, India Mist Vfx Studio Pvt Ltd Full time

    Job Title: Executive Assistant (Female) Location: [Guindy, Chennai] Experience : Fresher to 1 Year of Exp About Us: Mist VFX is a dynamic and rapidly growing VFX Company. We are committed to excellence and innovation in everything we do, and we are seeking a highly organized and proactive Executive Assistant to support our executive team. **Job...

  • Executive Assistant

    2 weeks ago

    Chennai, Tamil Nadu, India Live Connections Full time

    Role : Executive Assistant Location : Chennai Company : World Bank P: 782-488-6031 **Details**: Exp - 3 to 5yrs Good in **handling calendar events**, facilitating, HQ - Executive assistants work closely with the executive to provide **administrative support**. - Executive Assistant’s responsibilities include **managing calendars**, making **travel...

  • Executive Assistant

    3 days ago

    Chennai, Tamil Nadu, India Pando Full time

    **Job Information**: Date Opened **02/07/2025** Job Type **Full time** Industry **Software Product** City **Chennai** State/Province **Tamil Nadu** Country **India** Zip/Postal Code **600017** **Executive Assistant** **Chennai** Pando is a global leader in supply chain technology, building the world's quickest time-to-value Fulfilment Cloud...

  • Executive Assistant

    1 week ago

    Chennai, Tamil Nadu, India MEL Systems & Services (MELSS) Full time

    **Job Information**: Date Opened - 02/26/2025 Job Type - Full time Industry - Other Work Experience - 8 - 12 years City - Chennai State/Province - Tamil Nadu Country - India Zip/Postal Code - 600096 Position: Executive Assistant Location: [Specify Location] Reporting to: [Executive’s Name/Designation] Employment Type:...

  • Executive Assistant

    2 weeks ago

    Chennai, Tamil Nadu, India Iswarya Health Pvt Ltd Full time

    **Roles and Responsibilities**: - Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling meetings, and coordinating travel arrangements. - Assist in preparing documents, presentations, and reports for theManaging Director, ensuring all materials are accurate and ready for review. - Organize and...

  • Executive Assistant

    3 days ago

    Chennai, Tamil Nadu, India The Art of Living HR Full time

    Personal Assistant to Marketing Manager We are a dynamic and innovative women's fashion clothing company that is passionate about creating stylish and empowering apparel for women. We are seeking a highly organized and motivated Personal Assistant to support our Marketing Manager in driving brand awareness and growth. **Responsibilities**: - **Executive...

  • Executive Assistant

    7 days ago

    Chennai, Tamil Nadu, India Illumine Full time

    **The Big Picture** We are seeking a highly organized, tech-savvy, and strategically minded **Executive Assistant** to support the CHRO at Illumine-i. This high-impact role requires someone who thrives in dynamic environments, excels at cross-functional coordination, and brings a proactive approach to managing priorities, projects, and communications. You...

  • Executive Assistant

    1 week ago

    Perungudi, Chennai, Tamil Nadu, India ACSASS Full time

    Job Title: Executive Assistant **Job Description**: The Executive Assistant will provide comprehensive administrative, logístical, and organizational support to senior executives. This position requires handling sensitive and confidential information with discretion and maintaining a high level of professionalism in a fast-paced environment. Key...