Buyer - Procurement

Procurement Buyer

Wolters Kluwer - Global Business Services - Procurement

Job Description summary

The team in Global Business Services divisions supports our worldwide sourcing and procurement activities. The activities managed within the procurement team are deal support, reporting & analytics, contract management, tooling support & administration and customer & buying experience services. The customer and buying experience include activities to manage content management, customer support and order management.

The Buyer manages the entire end-to-end experience of a requisition till delivery and invoicing. The Buyer supports order management of internal customers and the management of the external supply base from a requisition, delivery till the payment perspective. The Buyer is primarily responsible for creating and managing requisitions, overseeing the requisition till payment process, providing support to end-users and providing expert support to manage complex requisitions.
- Manage the requisition to procure process;
- Creation of Purchase order based on the requirement of the stakeholders
- Ensure data entered in the POs are accurate
- Should have experience working in US & European geographies
- Educate and assist stakeholders on case to case basis of best practices & Company Policy and procedures
- Evaluate options of getting multiple quotes to ensure Wolters Kluwer get the best pricing without compromising quality this includes floatation of an RFx at times,

e-Auction, etc
- Ensure the R2P process is completed within the given SLA
- Ensure the goods and services are delivered as per timelines agreed
- Coordinate with stakeholders and Accounts Payable team to ensure that the invoices are posted on time and to the correct PO
- Assist the stakeholders in their buying requirements
- Assist and work with other departments for eg: Category leads, Procurement Operations System Administrators, Content Administrators, Procurement Operations Coordinators Reporting & Analytics team as per business requirement
- Build and manage Supplier Database
- Demonstrate excellent Supplier Relationship Management
- Coordination of dispute resolution with suppliers
- Resolve supplier invoice issues
- Manage procurement contract compliance and onboarding of users and suppliers to use the right process and tools.
- Support digitalization of content to drive a high level of automation to satisfy our needs in sourcing and buying experiences.
- Support the customers and the best practice to pro-actively address frequent asked questions and process issues;
- Build meaningful and trustful customer relationships thanks to your proactive and results-driven approach.

Related responsibilities include involvement with, contract management, supporting dispute resolution, supplier communications and assistance.

Key competencies
- Demonstrated experience in managing (internal) customers relationships and order management;
- Extensive hands-on experience in all aspects of the requisition till payment process;
- Experience in IT (Hardware, Software) Services, Professional Services & Consulting
- Previous experience in dealing with US & EU suppliers is preferable
- Order and Contract compliance management.
- Strong written and oral communication skills
- Good interpersonal skills with the demonstrated ability to engage people at different levels of seniority, different cultures, and across different functions within Wolters Kluwer
- Understanding of basic legal requirements, and able to read and understand contracts, terms and conditions and important clauses, commercial terms
- Take charge person that can drive a plan of action
- High productivity, excellent time management skills and strong work ethic; ability to work as an individual
- Show a deep commitment to customer focus and customer satisfaction
- Should be experienced in procurement MIS for respective process
- Performs other duties as requested by senior leadership

Education and experience

Minimum: Bachelor’s degree is a must.

Minimum Experience: Minimum 2 years of experience in procurement/purchasing with managing internal/external relationships, including:

- Working with cross functional international stakeholders across the company
- Working with people from a variety of different backgrounds and cultures
- Collaborating with multiple internal teams
- Demonstrating excellent written and verbal communication
- Demonstrating organizational, time management, and multi-tasking skills
- Utilizing Procurement software preferable Coupa, Ariba or alternative, the Microsoft Office Suite
- Proficient in MS Excel & PowerPoint
- Should be willing to work in shifts -3 pm IST to 12 am IST & 7pm to 4am IST
- Should be willing to travel to office on self-transportation. No work from home