Operational Buyer

Job Position: Operational Buyer - Electrical & Mechanical Components

Justification: Vacant position for Operational buyer in Electrical brought out parts, PLC, VFD & Panel assemblies along with instrumental (Electromecanical) parts all over the globe.

Job profile: Operational Buyer

Word Experience: 8 to 10 years.
Reports To: Procurement Manager/Unit Manager
Location: Pune (Dapodi)

About the Company:
Our core competencies are in the areas of heat transfer separation, and fluid handling. We are dedicated to optimizing the performance of our customers' processes. our world-class technologies, our systems, equipment and services must create solutions that help our customers stay ahead. Please feel free to peruse our website


Job Summary:
The Buyer will be responsible for sourcing, negotiating, and procuring electrical and mechanical components, including but not limited to electric panels, VFDs, PLCs, electrical motors, valves, safety equipment, and related commodities. The role requires expertise in import purchasing processes, INCOTERMS, vendor management, and cost-effective procurement strategies while ensuring quality and timely delivery.

Key Responsibilities:
Procurement & Sourcing:

- Study and analyzing proposal received from Engineering & Service /Design department.
- Screening of background & buying history, based on that identify L1 to L3
- Identify and evaluate suppliers for electrical and mechanical components (e.g., electric panels, VFDs, PLCs, motors, valves, safety equipment). As per the commodity vertical.
- Find out & manage quality requirements in consultation with the quality & design team.
- Forward our Data Sheets/specs to vendors and get their offers.
- Obtain competitive quotations, negotiate pricing, and finalize purchase orders.
- Screening of short-listed vendors
- Get the offers approved from design/E&S teams
- Prepare comparison sheet/ QCES for approval of UM Purchase.
- Alignment of supplier OA delivery dates with Monthly dispatch plan of factory to achieve 100% DOT & resolve / intimate to Project on misalignment & get approval OR escalate to Sales /Unit Manager.
- Ensure compliance with company procurement policies and industry standards.

Import Purchasing & INCOTERMS:

- Manage international procurement processes, including customs clearance, documentation, and logistics.
- Coordinate with freight forwarders, customs brokers/internal EXIM team, and suppliers for smooth import operations.

Vendor Management:

- Develop and maintain strong relationships with domestic and international suppliers.
- Conduct supplier performance evaluations and ensure on-time delivery.
- Resolve supplier disputes and quality issues in collaboration with the QA team.
- Identify risk and escalate matter well in advance to Unit manager.
- Weekly meetings with internal and external stakeholders.
- Preparation data/report in summary & discuss on punch points /insights for effective outcome.
- Supplier upgradation in terms of Business Principles Audit / Project Learning and standard tools of Supply Chain Management.
- Ensure effective P to P process with compliance of all the document in time.
- SQDT Adherence of supplier to be mapped and keep upgrading.

Cost Optimization & Inventory Control:

- Analyze market trends to identify cost-saving opportunities.
- Work with inventory teams/ Factory controllers to maintain optimal stock levels and avoid shortages.
- Implement cost reduction strategies without compromising quality with RC/VMI/other standard documentation.

Documentation & Compliance:

- Ensure all procurement documentation (POs, invoices, shipping documents) is accurate and maintained.
- Adhere to legal and regulatory requirements for imported goods.

Cross-functional Coordination:

- Collaborate with engineering, production, and project teams to understand technical specifications.
- Support project teams with timely procurement of materials.
- Quality for documentation, IR & Certificates.

Qualifications & Skills:

- Bachelor’s degree in electrical/mechanical engineering.
- Proven experience as a Buyer in electrical/mechanical components procurement.
- Strong knowledge of VFDs, PLCs, electric panels, motors, valves, and safety equipment.
- Expertise in import/export procedures, INCOTERMS, and customs regulations.
- Proficiency in ERP/MRP systems and MS Office.
- Excellent negotiation, communication, and analytical skills.

Preferred Qualifications:

- Certification in Supply Chain/Procurement
- Experience working with international suppliers (Europe, China, etc.).

Why should you apply
- We offer you an interesting and challenging position in an open and friendly environment where we help each other to develop and create value for our customers.
- Exciting place to build a global network with different nationalities to mingle and to learn.
- Your work will have a true impact on Alfa Laval’s future success, you will be learning new things every day.