Admin Executive

2 weeks ago

Dumad Vadodara Gujarat, India UGES power max pvt .ltd Full time

**Job Summary**:
**Key Responsibilities**:
1. **Office Administration**
- Oversee daily office operations and ensure a well-organized and efficient work environment.
- Handle front-desk duties (if applicable), courier management, and general admin support.
- Manage housekeeping, stationery, and pantry supplies.

2. **Asset Management**
- Maintain inventory and tracking of company assets such as laptops, mobile phones, and office equipment.
- Coordinate issuance and return of devices to/from employees.
- Maintain asset register and documentation.

3. **Legal & Statutory Compliance**
- Ensure timely and accurate filing and compliance with applicable labor laws and statutory bodies like **PF, ESIC, PT, Shops & Establishment**, etc.
- Coordinate with finance or external consultants for filings and audits.
- Maintain records and documentation for compliance purposes.

4. **Reimbursements & Procurement**
- Process employee reimbursement claims, verifying documents and policy compliance.
- Manage procurement of office supplies, equipment, and services as per company policies.
- Liaise with vendors for quotations, negotiations, and timely delivery.

5. **Other Administrative Duties**
- Assist in organizing company events, meetings, and travel arrangements.
- Support HR or Finance teams with admin-related documentation.
- Ensure proper filing systems - both digital and physical - are maintained.

**Requirements**:

- Any Bachelor’s degree.
- 3+ years of experience in administrative or office management roles.
- Knowledge of statutory compliance (PF, ESIC, PT, etc.) is mandatory.
- Strong organizational and multitasking skills.
- Proficient in MS Office (Word, Excel, Outlook).
- Good communication and interpersonal skills.

**Benefits**:

- Health insurance
- Internet reimbursement
- Provident Fund

Work Location: In person

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