Administrator

Wood Mackenzie is the global data and analytics business for the renewables, energy, and natural resources industries. Enhanced by technology. Enriched by human intelligence. In an ever-changing world, companies and governments need reliable and actionable insight to lead the transition to a sustainable future. That’s why we cover the entire supply chain with unparalleled breadth and depth, backed by over 50 years’ experience. Our team of over 2,400 experts, operating across 30 global locations, are enabling customers’ decisions through real-time analytics, consultancy, events and thought leadership. Together, we deliver the insight they need to separate risk from opportunity and make confident decisions when it matters most.

**Wood Mackenzie Brand Video**

**Wood Mackenzie Values**
- Inclusive - we succeed together
- Trusting - we choose to trust each other
- Customer committed - we put customers at the heart of our decisions
- Future Focused - we accelerate change
- Curious - we turn knowledge into action

**Role Purpose**

This office-based role is to provide comprehensive administrative support to the business, collaborating with colleagues across different functions and within the global Administration team to ensure a smooth support service is provided to the business.

**Main Responsibilities**
- Work closely with other Administrators to share best practice and ensure comprehensive administrative support to the business
- Organise travel and accommodation for team (including flights, hotels, visas, taxi bookings, security, office notification forms)
- Raise requisitions, assist with purchase orders and process invoices as required
- Assist colleagues with expense claims, as required
- Assist with catering requirements for client meetings, in-office sales client briefings and marketing events, including preparing of name tags and registration
- Welcome client visitors and visiting colleagues from other Wood Mackenzie offices, creating a positive impression in support of the Wood Mackenzie brand
- Provide administrative cover for other administrators and receptionist as required
- Provide general administrative support as required, including collating/formatting information, binding, couriering and other in-office admin duties
- Set up and assist with large group conference calls (incl. webinars, knowledge shares etc.)
- As part of new joiner onboarding, provide on-site and virtual local orientation sessions as required
- Provide administrative support for internal systems when required
- Maintain presentations, records, spreadsheets, databases and shared folders (e.g. admin databases, SharePoint/Hub)
- Order office consumables as needed
- Any other duties as required of the role

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**About You**
- You are passionate about customer service and enjoy building and maintaining strong relationships with peers and stakeholders across the business globally
- Thrive in both collaborative team environments and when working independently
- Possess excellent communication skills, both written and verbal
- Willingness to demonstrate initiative and progress current skill set
- Demonstrate exceptional organizational skills, prioritize tasks effectively and attention to detail
- Excel in fast-paced environments where tight deadlines are common
- Adapt quickly to change and learn rapidly
- Bonus: Experience with systems such as SAP Concur and Salesforce and/or providing administrative support to large teams in a professional environment

**Expectations**
- This position is full time and requires flexible working hours
- Excellent organization, adaptability and prioritisation skills will be needed to succeed in this position

**Equal Opportunities