Administrator

2 days ago

Gurugram Haryana, India Wood Mackenzie Full time

**Company Description**
Wood Mackenzie are the global research, analytics, and consultancy business powering the natural resources industry. For 50 years, we have been providing the quality data, analytics, and insights our customers rely on to inspire their decision making.

Our dedicated oil, gas & LNG, power & renewables, chemicals, metals & mining sector teams are located around the world and deliver a variety of projects based on our assessment and valuation of thousands of individual assets, companies, and economic indicators such as market supply, demand, and price trends.

We have over 2000 employees in 30 locations, serving customers in nearly 80 countries. Together, we inspire and innovate the markets we serve - providing invaluable intelligence to help our customers overcome the toughest challenges, and make strategic decisions that will, ultimately, accelerate the world’s transition to a more sustainable future.

**Wood Mackenzie brand video**

**Job Description** Role Purpose**

This office based role is to provide comprehensive administrative support to the business, collaborating with colleagues across different functions and within the global Administration team to ensure a smooth support service is provided to the business.

**Main Responsibilities**
- Provide general administrative support as required, including: collating/formatting information, binding, couriering, filing, faxing, photocopying, scanning, and answering telephone calls
- Organise travel and accommodation for team (including visas, currency, taxi bookings, office notification forms)
- Process expense claims in a timely manner as well as raise requisitions for invoices
- Maintain presentations, records, spreadsheets and databases
- Set up and assist with conference calls
- Maintain shared folders i.e. admin databases
- Welcome client visitors and visiting colleagues from other Wood Mackenzie offices, creating a positive impression in support of the Wood Mackenzie brand
- Work closely with other Administrators to share best practice and ensure comprehensive administrative support to the business
- Provide administrative cover for other Administrators and Reception as required
- Assist with catering requirements for client meetings as required
- Assist with in-office client event logistics incl. name tags, registration
- Any other duties as required of the role

LI-HH1

**Qualifications** About You**
- They should enjoy working in a pressured environment where tight deadlines are a regular occurrence
- A willingness to demonstrate initiative and progress current skillset
- Must have excellent communication and organisational skills
- Be able to prioritise effectively and proactively use their own initiative
- Proficient knowledge of Outlook and formatting of Word documents is required, as well as basic Excel and Powerpoint skills

**Expectations**
- This role is expected to be a full-time role
- Excellent organization, adaptability and prioritisation skills will be needed to succeed in this position

**Additional Information** Wood Mackenzie Values**
- Inclusive - we succeed together
- Trusting - we choose to trust each other
- Customer committee - we put customers at the heart of our decisions
- Future Focused - we accelerate change
- Curious - we turn knowledge into action

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