Import Executive

5 days ago

Hadapsar Pune Maharashtra, India newage fire fighting co.ltd. Full time

**Order Preparation & Procurement**:

- Draft and issue purchase orders to suppliers
- Track order acknowledgements, shipment schedules, and delivery timelines
- Liaise with vendors to confirm product specifications, packaging, and lead times
- **Negotiation & Cost Management**:

- Negotiate pricing, payment terms, and service agreements with suppliers, freight forwarders, and carriers
- Secure competitive rates for freight forwarding, insurance, and transportation services
- Monitor and control import-related costs, seeking cost-saving opportunities
- **Freight Forwarding & Transportation**:

- Coordinate inland transportation, ocean freight, and air cargo bookings
- Manage container tracking, consolidation, and deconsolidation processes
- Ensure timely handover to warehouse or distribution centers
- **Customs Clearance & Compliance**:

- Prepare and submit all required customs documentation (e.g., commercial invoices, packing lists, certificates of origin)
- Liaise with customs brokers and authorities to secure timely clearance and release
- Maintain up-to-date knowledge of import regulations, duties, and tariffs
- **Financial Processes & Outward Remittance**:

- Initiate and manage payment instructions for suppliers in compliance with Incoterms
- Coordinate with finance teams and banks to process outward remittances for import transactions
- Reconcile invoices, freight bills, and remittance statements
- **Record Keeping & Reporting**:

- Maintain accurate and up-to-date records of all import transactions, documentation, and correspondence
- Generate regular reports on import volumes, costs, clearance times, and performance against KPIs
- Provide analysis and insights to management for decision-making and continuous improvement
- **Performance Monitoring & Continuous Improvement**:

- Track key performance indicators (KPIs) such as on-time delivery, cost variances, and clearance lead times
- Conduct periodic reviews of processes, identify bottlenecks, and implement corrective actions
- Collaborate with cross-functional teams (procurement, warehousing, finance) to streamline workflows

**Qualifications**
- Bachelor’s degree in International Business, Logistics, Supply Chain Management, or related field
- 2+ years of proven experience in import operations, freight forwarding, or customs brokerage
- In-depth knowledge of international trade regulations, Incoterms, and customs procedures
- Familiarity with outward remittance processes and foreign exchange regulations

**Core Skills**
- Strong negotiation and vendor-management abilities
- Excellent organizational and time-management skills with high attention to detail
- Proven record-keeping habits and reporting proficiency
- Proficient in MS Office suite; experience with ERP or TMS systems preferred
- Effective written and verbal communication, comfortable liaising with diverse stakeholders
- Problem-solving mindset and the ability to thrive under pressure

Schedule:

- Day shift

Work Location: In person

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