Associate-executive Assistant

1 day ago

Gurugram Haryana, India Acuity Knowledge Partners Full time

**Designation**: Associate

**Office Location**: Gurgaon

**Position description**: A team-member, undertaking limited range of technical tasks. Follows defined procedures and receives direction regarding work priorities. Is in the process of acquiring skills and needs guidance.

**Primary Responsibilities**:

- ** Calendar & Meeting Management**:

- Coordinating with attendees on meetings and managing meeting calendars
- Following up and scheduling finalized meetings, liaising with stakeholders
- Organizing transportation and taking meeting notes for online meetings
- Liaising with stakeholders
- ** Travel Management**:

- Flight scheduling & bookings, and hotel reservations
- Organizing airport transfers and restaurant reservations
- ** Expense Management**:

- Processing invoices, refunds, and reimbursements through ERP platforms
- Coordinating with stakeholders for approvals
- Handling credit card settlements and managing online purchases
- ** Other Admin Support**:

- Documenting processes based on preferences and priorities
- Collating reports and entering data into the ERP systems
- Other day-to-day Operational support

**Required Background**:
- Graduate/ post-graduation or equiv. qualification
- 2+ years of experience as executive assistant
- Excellent written and spoken communication skills with experience in client relationship management
- Should be able to work independently with mínimal guidance as the job requires working with senior leadership team at the client’s end
- Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc.
- Experience ERP tool like Workday, NetSuit, MS Dynamics, etc.
- Working knowledge of travel and expense management

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