Conference and Webinar Producer

2 days ago

Navi Mumbai Maharashtra, India Regenesys Full time

**Job Summary**:
**Position in Organisation**:
Reports to: Head of Events

**Key Responsibilities**:

- Manage the entire production process of conferences and webinars, from concept to completion.
- Recruit and confirm top-tier speakers, including C-suite executives and HR leaders from leading national and international brands.
- Conduct thorough market research to identify industry trends, key topics, and potential speakers that align with event goals.
- Leverage existing relationships with industry leaders to secure high-profile speakers and ensure a diverse speaker lineup.
- Coordinate all aspects of speaker management, including invitations, confirmations, and pre-event briefings.
- Collaborate closely with marketing, PR, and project management teams to drive event success and meet deadlines.
- Maintain and grow a network of speaker contacts through strategic engagement on platforms like LinkedIn.
- Ensure all logístical elements of the conference and webinar production, including scheduling, speaker materials, and technical requirements, are in place.
- Produce post-event reports, evaluating the success of events and identifying areas for improvement.

**Qualifications and Experience**:

- A relevant degree, with an additional diploma in events or conferencing being advantageous.
- 3-5 years of commercial conference production experience (not event management), with a strong focus on speaker acquisition for webinars.
- Proven track record of securing high-profile speakers, particularly C-suite and HR professionals, for both national and international events.
- Previous experience working at companies such as Marcus Evans Group, IQPC, Terrapin, Informa, Reed, or Clarion Events is preferred.
- International experience, particularly within the African market, is highly desirable.
- Professional membership in relevant industry bodies is a plus.
- Strong project management skills, with the ability to manage multiple events simultaneously and meet tight deadlines.
- Excellent writing and communication skills for speaker invitations, event materials, and post-event reports.
- A solid understanding of marketing and PR as they relate to conference and webinar promotion.

**Personal Attributes**:

- Highly organized and deadline-driven, with the ability to work under pressure.
- Excellent interpersonal skills and the ability to build and maintain strong relationships with industry leaders.
- Confident and professional, with the ability to represent the company in interactions with speakers and attendees.
- Adaptable and flexible, with a willingness to work across various industry sectors.
- Proven activity on social media platforms, particularly LinkedIn, to aid in speaker recruitment and event promotion.
- Presentable, mature, and professional, with own transport.
- Ability to produce a portfolio of past conferences and webinars, including names of confirmed speakers and event details.

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