Document Controller
4 days ago
**Document Management**:
Establish and maintain a systematic document control system for all project-related documents including timesheets.
Organize, categorize, and archive project documentation in a structured and easily retrievable manner.
**Version Control**:
Implement version control procedures to ensure that project documents are consistently updated and reflect the latest information.
Track changes and revisions, maintaining a clear audit trail for all documents.
**Distribution and Circulation**:
Coordinate the distribution of project documents to CEO/CTO/COO in a timely and efficient manner.
Ensure that team members have access to the latest versions of critical project documents.
**Document Review and Approval**:
Facilitate the review and approval process for project documentation.
Collaborate with project teams to ensure that documents are reviewed by the appropriate people and approved according to established procedures.
**Compliance**:
Ensure that project documentation complies with relevant industry standards, regulatory requirements, and organizational policies.
Conduct periodic audits to verify compliance with document control processes.
**Communication**:
Act as a central point of contact for document-related inquiries.
Facilitate effective communication between project teams, departments, and external partners regarding document control matters.
**Training and Support**:
Provide training calendar to team members on document control processes and best practices.
Offer ongoing support and guidance to ensure adherence to established document control procedures.
**Document Retrieval**:
Implement efficient systems for the retrieval of documents when needed.
Respond promptly to requests for specific project documentation, ensuring accuracy and completeness.
**Collaboration with Project Teams**:
Work closely with project managers, engineers, and other team members to understand document requirements and priorities.
Collaborate with cross-functional teams to streamline document workflows.
**Continuous Improvement**:
Identify opportunities for process improvement within the document control function.
Propose and implement enhancements to increase efficiency and accuracy.
**Qualifications and Skills**:
Bachelor's degree in a BBA/ relevant field or equivalent work experience.
Proven experience in document control, preferably within a project management environment.
Familiarity with document management software and tools.
Strong organizational skills with meticulous attention to detail.
Excellent communication and interpersonal skills.
Ability to work collaboratively in a team-oriented environment.
Knowledge of industry standards and compliance requirements related to document control.
Schedule:
- Monday to Friday
**Experience**:
- total work: 1 year (preferred)
Ability to Commute:
- Baner, Pune, Maharashtra (required)
Ability to Relocate:
- Baner, Pune, Maharashtra: Relocate before starting work (required)
Work Location: In person
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