Executive Assistant to CEO

4 days ago

Ghansoli Navi Mumbai Maharashtra, India Rapid Job Sountions Full time

**Job Title**: Secretary/ Executive Assistant

**Location**: Mahape, Navi Mumbai

**Experience**: 3-4 years of relevant experience

**CTC: 2-4 LPA**

**Qualification**: Graduation, MBA can be an added advantage.

**Job Profile**:
We are seeking an excellent Secretary who is determined, providing essential administrative and clerical support, managing tasks like scheduling, correspondence, and organizing information to ensure smooth office operations.

**Job Roles & Responsibilities**:
**Administrative Support**:

- Managing calendars, scheduling appointments, and coordinating meetings.
- Maintaining and organizing files (Physical and digital)
- Preparing documents, reports and presentations.
- Taking and distributing meeting minutes.

**Communications**:

- Answering phones, taking messages, and directing calls.
- Providing information and assistance to visitors and clients.
- Acting as a point of contact for inquiries.

**Organizational Skills**:

- Ability to multitask and prioritize tasks.
- Prioritizing tasks and managing workload effectively.
- Implementing and maintaining efficient filing systems.
- Ensuring smooth office operations.

**Interpersonal Skills**:

- Ability to interact professionally with colleagues, clients and visitors.
- Greeting Visitors and clients.
- Managing travel arrangements and itineraries if needed.

**Key Skills**:

- Graduation, MBA can be an added advantage.
- Proven with 2 years of experience in office administration or related fields.
- Knowledge of office procedures and protocols.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Power Point)
- Ability to multitask and prioritize tasks.
- Strong attention to detail.
- Ability to handle confidential information with discretion.
- Assisting with other administrative tasks as needed.
- Accuracy in all tasks is crucial.
- Ability to identify and resolve issues.
- May supervise junior staff or interns.

**Job Types**: Full-time, Permanent

Pay: ₹200,000.00 - ₹300,000.00 per year

**Benefits**:

- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift
- Morning shift

Supplemental Pay:

- Yearly bonus

**Experience**:

- Secretary: 4 years (required)
- Secretarial work: 4 years (required)
- Office Administartion: 4 years (required)

Work Location: In person

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