Office Administrator

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

Position Description

The Office Administrator (OA) in IT is responsible to provide administrative support to
- Sr Director, Analytics
- Sr Manager, Analytics
- India IT Leadership Team
- Senior visitors and other team members as needed.

OA will be based in Bangalore and reporting to Sr Manager - IT&DA Business Operations and Integration

Responsibilities, includes, but not limited to the following:

- Provide administrative support to the Sr Director, Analytics; IT Leadership Team, senior visitors and other team members as needed.
- Manage, coordinate, and reconcile
- Outlook calendars
- Virtual resource tools to support appointments, meetings, events and business travel
- Schedules, conflicts with multiple executives, managers, customers, partners and suppliers
- Ensure Conference room resources are maintained and available
- Set up WebEx and telecons as needed
- Make, coordinate, implement and monitor
- Domestic and international business travel arrangements
- On-going logistics for all designated business travelers.
- Logistics for executive level
- Internal/external events and meetings such as employee meetings, workshops, conferences, leadership events and customer meetings
- Bills and expensing. Assist management to ensure timely and accurate compliance to Travel Policies; e.g. collect travel receipts (scanning, follow-up), reconcile / verify payments to corporate credit card charges
- Provide assistance to
- Create, edit and maintain electronic and written communication such as memos, reports, presentations, flow charts, and organization charts
- Collect, compile and maintain data/information on action items, matters requiring follow-up, and provide visibility of status to stakeholders
- Collaborate to maintain web site and SharePoint site and other records as needed
- Team and coordinate with others to provide seamless support for the organization as required by management
- Supports other activities like GCC or special projects as required by management

Skills & Requirement
- Excellent written and oral English language skills
- Ability to build strong relationships
- Effectively manage multiple projects
- Strong organizational skills, time management skills, and ability to work cooperatively as a team member.
- Proficient in the use of Microsoft Office tools, including Word, PowerPoint, Excel and Outlook.
- Positive and proactive working attitude, and high ethical and integrity standards.
- Ability to work under limited supervision; methodical and thorough with a focus on detail and completion of tasks.

Competencies
- Adaptability
- Collaboration
- Customer Focus
- Initiating Action
- Managing Work
- High Work Standards

Typical Education / Experience

Basic Qualifications for Consideration

Bachelor’s degree

Diploma Secretarial Practice is preferred

Experience of working in MNC

Other Job related information

**Export Control Requirements**:Not an export control position
**Equal Opportunity Employer**:
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.

We have teams in more than 65 countries, and each person plays a role in helping us become one of the world’s most innovative, diverse and inclusive companies. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process.