Event Coordinator

2 days ago

Pitampura Delhi Delhi, India Meta Travels Full time

**Event Coordinator Job Description**

**Responsibilities**:

- Understand and assess the requirements for each event to ensure alignment with client goals and expectations.
- Plan and organize events within specified financial and time constraints, ensuring all aspects are covered.
- Book venues, schedule speakers, and coordinate logistics for each event.
- Research and select vendors (catering, decorators, musicians, etc.) to ensure a high quality-to-cost ratio.
- Negotiate contracts with vendors to secure the best possible terms and pricing.
- Hire and manage event personnel, including staff and temporary workers.
- Oversee all operational aspects of the event, including venue preparation, invitations, and setup.
- Conduct final checks on the day of the event, ensuring that all elements such as tables and technology meet required standards.
- Monitor the event’s progress and swiftly address and resolve any issues that arise.
- Evaluate the success of each event, prepare detailed reports, and provide feedback for continuous improvement.

**Requirements**:

- **Experience: Minimum 01 year in event coordination / Management or a similar role.**
- Skills Required:

- Customer Relations and Customer Service
- Event Management and Planning
- Organizing and Scheduling
- Proven experience as an event coordinator with a track record of successful event organization.
- Proficiency in MS Office and excellent vendor management skills.
- Strong communication and negotiation abilities.
- Ability to manage multiple tasks efficiently and handle stress effectively.
- Problem-solving skills and well-organized with a proactive approach.
- Knowledge of basic recruitment practices.
- A degree in hospitality management, public relations, or a relevant field is preferred.

Additional Information**:

- The Event Manager will be required to travel to various locations for events and will need to stay at these locations as necessary.**
- All travel expenses, including accommodation, will be covered by the company.

**Job Types**: Full-time, Permanent

**Benefits**:

- Cell phone reimbursement
- Food provided
- Internet reimbursement
- Provident Fund

Schedule:

- Day shift
- Evening shift
- Morning shift
- Night shift
- Rotational shift
- Weekend availability

Supplemental Pay:

- Performance bonus
- Quarterly bonus
- Yearly bonus

Ability to commute/relocate:

- Pitampura, Delhi, Delhi: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- Management: 1 year (required)

**Language**:

- English (required)

Shift availability:

- Overnight Shift (required)
- Night Shift (required)
- Day Shift (required)

Willingness to travel:

- 100% (required)

Work Location: In person

Expected Start Date: 28/08/2024

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