Event Staff Worker

8 hours ago

Vrindavan, India Gearobo Secure Infotech Private Limited Full time

**Event Executive Job DescriptionPosition: Event Executive**

**Location**: khatushyam
**Department**: Events/Marketing
**Reports To**: Event Manager/Marketing Manager

**Job Summary**:
**Key Responsibilities**:
**Event Planning & Execution**
- Assist in planning and executing events, including corporate events, product launches, exhibitions, conferences, and social events.
- Develop event concepts, themes, and agendas based on client or company requirements.
- Coordinate all event logistics, including venue selection, catering, décor, AV setup, and transportation.
- Ensure smooth event flow, managing schedules, checklists, and contingency plans.

**Vendor & Stakeholder Coordination**
- Liaise with vendors, suppliers, and event partners to ensure quality services and timely deliveries.
- Negotiate contracts and ensure compliance with budget constraints.
- Collaborate with internal teams (marketing, sales, and operations) for event-related activities.

**Marketing & Promotion**
- Work with the marketing team to create promotional materials, social media campaigns, and event invitations.

**Budget & Financial Management**
- Assist in preparing event budgets and track expenses to ensure cost efficiency.
- Monitor invoices, payments, and cost negotiations to maximize event profitability.

**On-Site Event Management**
- Supervise on-site setup, manage staff and volunteers, and troubleshoot issues during the event.
- Ensure a high-quality attendee experience by overseeing registration, guest relations, and VIP handling.

**Post-Event Activities**
- Gather attendee feedback and analyze event success.
- Prepare post-event reports and recommendations for future improvements.
- Maintain relationships with clients, vendors, and sponsors for future collaborations.

**Requirements**:

- Bachelor’s degree in Event Management, Marketing, Hospitality, or a related field.
- 1-3 years of experience in event planning or coordination.
- Strong organisational and multitasking skills with attention to detail.
- Excellent communication and negotiation abilities.
- Ability to work under pressure and handle last-minute changes.
- Proficiency in MS Office and event management software.
- Willingness to travel and work flexible hours, including weekends.

**Preferred Skills**:

- Experience with digital event platforms and virtual event management.
- Creativity in event theme development and audience engagement strategies.
- Strong problem-solving skills and ability to think on your feet.

**Job Types**: Part-time, Volunteer

Pay: ₹500.00 per day

Schedule:

- Day shift

Supplemental Pay:

- Commission pay

Work Location: In person

Application Deadline: 03/09/2025
Expected Start Date: 03/07/2025

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