Office Administration Maintenance

2 weeks ago

Chennai, India Touchmark Descience Pvt Ltd Full time

Office Operations Management and Maintenance:
Manage daily office operations, including facilities management, supplies inventory, and equipment maintenance.

Implement and maintain efficient administrative systems and processes.

Assign tasks and responsibilities to administrative personnel, ensuring a balanced workload and proper task delegation.

Serve as a point of contact for internal and external communication, maintaining a professional and courteous demeanour.

Maintenance of Electrical repair and sevice with third party

Payment of EB bills

Maintenance of Plumbing repair and service with third party

Maintenance of Generator AMC and periodical and Breakdown service

Maintenance of sufficient stock of disel

Maintenance of Security

Maintenance of House keeping

Maintenance of AC - AMC periodical service and breakdown service

Maintenance of Building

Courier service contract

Remittence of Telephone charges and its currespondence

Remittence of Mobile charges and its correspondence

Purchase of Stationery and computer stationery and distribution and Inventory maintenance

Deling with company's stationery printer

Mintenance of Furniture

Bulidng Maintainance,Maintaing RO,Genset, AC AMC’s and Complete office Assests.

Records and Documentation:
Oversee the maintenance and organization of records, documents, and files, both physical and digital.

Implement data management and archiving processes to ensure data accuracy and security.

**Financial Administration**:
Assist in budget management by tracking expenses and monitoring spending trends.

Collaborate with finance department to process invoices, payments, and reimbursement requests.

**Vendor Management**:
Identify, evaluate, and negotiate with vendors for office supplies, services, and maintenance contracts.

Maintain vendor relationships and manage contracts to ensure compliance and cost-effectiveness.

**Health and Safety Compliance**:
Implement and oversee health and safety protocols in the office environment, including emergency procedures and disaster recovery plans.

**Strategic Planning**:
Contribute to the development and implementation of administrative policies, procedures, and guidelines.

Identify areas for process improvement and implement best practices to enhance operational efficiency.

**Report Generation**:
Prepare and present regular reports on administrative activities, highlighting key performance indicators and suggesting areas for improvement.

**Salary**: ₹20,000.00 - ₹25,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Flexible schedule
- Health insurance
- Paid time off
- Provident Fund

Schedule:

- Day shift
- Monday to Friday
- Rotational shift

Supplemental pay types:

- Performance bonus
- Shift allowance

**Experience**:

- Microsoft Office: 1 year (preferred)
- total work: 2 years (preferred)

Ability to Commute:

- Chennai, Tamil Nadu (required)

Ability to Relocate:

- Chennai, Tamil Nadu: Relocate before starting work (required)

Work Location: In person

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