Receptionist/administrator

4 days ago

Okhla Delhi Delhi, India Debak Enterprises Pvt Ltd Full time

**Job Summary**:
**Key Responsibilities**:

- **Front Desk Management**:

- Greet and welcome visitors in a warm and professional manner.
- Direct visitors to the appropriate person or department and manage visitor logs.
- **Communication**:

- Answer, screen, and forward incoming calls while taking messages as needed.
- **Administrative Support**:

- Perform clerical duties such as filing, and mailing documents.
- Maintain reception area and front desk supplies, ensuring everything is organized and stocked.
- **Appointment Scheduling**:

- Manage and schedule appointments for staff and coordinate meeting room bookings.
- Help organize meetings, conferences, and events as required.
- **Data Entry**:

- Enter and maintain accurate data in various systems as required.
- Assist in maintaining databases and updating contact lists.
- **Customer Service**:

- Provide exceptional service to clients and visitors, addressing their needs and concerns promptly and professionally.
- Help to resolve customer inquiries or issues in a timely manner.
- **Collaboration**:

- Work closely with other administrative staff and departments to support office operations.
- Assist with additional tasks and projects as assigned by management.

**Qualifications**:

- High school diploma or equivalent; associate’s degree or relevant certification is a plus.
- Proven experience as a receptionist or in a similar role.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with office equipment.
- Strong organizational skills and attention to detail.
- Ability to handle multiple tasks and work in a fast-paced environment.
- Friendly demeanor, professional appearance, and strong interpersonal skills.

**Working Conditions**:

- Typically an office environment with regular hours. May require occasional overtime during busy periods.

**Application Process**:
Feel free to customize this job description according to the specific needs and culture of your organization

**Benefits**:

- Cell phone reimbursement
- Internet reimbursement
- Provident Fund

Schedule:

- Day shift
- Fixed shift

**Language**:

- English (preferred)

Work Location: In person

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