Executive Assistant Admin

1 day ago

Mumbai Maharashtra, India Headhunterz Full time

Designation
- Executive Assistant cum Admin
Experience
- 4+Years

Location
- Mumbai

Conclusion
- We are seeking an energetic, bright, and motivated individual with a history of high performance to support the founder of the company.Tracking and helping drive completion of key deliverables and following up on outstanding action items.Scheduling cost effective air/hotel/ground transportation

This EA will be based out of the Mumbai office and will assist the founder of the company.
- Work closely with the leadership team to provide secretarial service.
- Single point of contact for all Facilities/Admin responsibilities for the team. Manage housekeeping staff.
- Management of complex calendars and scheduling, meeting prioritization, large scale meeting coordination.
- Scheduling cost effective air/hotel/ground transportation. Create detailed travel itineraries (including smooth transitions between time zones). Coordinate with inhouse travel agents and manage international as well domestic travel process. - Organize, execute, and assist with team activities and logistics (staff meeting agendas, all-hands meetings, quarterly on-sites/off-sites, and team social events).
- Tracking and helping drive completion of key deliverables and following up on outstanding action items. - Completing expense reports, maintaining schedules, plan and coordinate events, ordering supplies/ goodies for the team. - Represent our team and partner effectively with external stakeholders such as space planning, travel. - Having fun at work and helping others do the same Basic Qualifications
- 4-6 yrs. of experience assisting senior executives in a fast-paced environment.
- Demonstrated ability to managing multiple calendars. - Advanced knowledge of Microsoft Outlook as well as strong working knowledge of Microsoft Word, Excel. - Skilled in managing group logistics, including event planning, transportation and budgeting. - Strong organizational and communication skills, problem solving skills, and teamorientated philosophy. - Ability to quickly learn organizational structure and the objectives of the team. - High levels of integrity and discretion in handling confidential information. - Ability to work in an ambiguous environment.
- Bachelor’s degree or anything equivalent Preferred Qualifications Working knowledge of MS Word, MS Outlook, Experience in facilities management/support - A terrific work ethic accompanied by an ever-positive, get-it-done attitude. - Ability to take on increased responsibilities as the position advances. - Good written, verbal, and interpersonal communication skills. - Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines. - Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

Thanks & Regards

Shreya

Search Specialist

Headhunterz

Phone No:
7982724100
/ 9911842042

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